Document Controller

About Barhale Barhale is a business founded on family values, established by our Chairman, Dennis Curran, in 1980. We are one of the largest privately owned civil engineering and infrastructure specialists in the UK, with over 40 years of experience in providing design, civil engineering and maintenance services working across multiple sectors, including water, transport, built environment and energy. Who are Barhale? We operate as a tier‑one partner for blue‑chip, regulated and private clients, working as part of large frameworks, joint ventures and alliances, as well as on individual standalone projects. We develop long‑term relationships based on delivering the Barhale values, which have been integral to our business since their inception in 1985. Company Website https://www.barhale.co.uk/ Company Showcase Video https://www.youtube.com/watch?v=XFqsoclCUZA Why join Barhale? As Gold Investors in People, we are committed to a high standard of people practices, creating an inclusive environment and ensuring cultural alignment with our business strategy, ethos and philosophies. Job security, long‑term secured work through various frameworks and large infrastructure schemes. A broad range of civil engineering and mechanical, and electrical schemes across some of the UK’s largest infrastructure projects and clients. Strong career progression, demonstrated by our track record in promoting from within, as we believe this is a key driver of our success. Skills development and training. Document Controller The Role The Document Controller is responsible for managing the day‑to‑day throughput of designs, drawings and information from external designers for internal review and onward transmittal to the client and site teams. They maintain document control logs, record all correspondence, and maintain a database of key submission dates. They draw, print and prepare document submission packs. They assist the Engineering Manager with design approvals and technical standards review, including maintenance of quality and project documentation. Key Responsibilities Log all design information into and out of the office. Maintain records of revisions and the status of drawings. Monitor submission dates and report compliance. Prepare packs for review by the Engineering Manager. Distribute completed designs to clients and sites. Maintain up‑to‑date master office copies and drawing logs. Print and organise hard copies of drawings as required. Office administration. Assist the Engineering Manager in organising/developing databases. Maintain standard documents (CVs, competency matrices, etc). Assist in the review process. Arrange site audits to check compliance. Periodically review IHS. Provide standards when requested by the site. Produce a report and schedule in accordance with the Document Handover Report. Implement, maintain and administrate the EDMS as part of the project CDE. Facilitate the training of the project EDMS for the project team. Integrate with the Project Controls Team (PCT) about Knowledge Management (see Project Controls Execution Plan (PCEP)). Document Controller/Document Management Team (DMT) Collect and manage all project documentation and its metadata. Ensure that documentation continues to be correctly collated, categorised, registered and stored and that records are created and retained. Manage the distribution of documents between the project and its stakeholders in accordance with agreed workflows and the RACI matrix (to be defined). Ensure that all documents received or sent by the project are logged according to the agreed document management processes. Ensure that the current version of a document is available at the point of use. Maintain high‑quality standards for internal and external communication and information management within a project. Key Measures and Targets Effective organisation of systems. Timely production and distribution of drawings/designs. Efficient maintenance and monitoring of the design progress matrix. Key Relationships Office team. Client. Designers. Site teams. Essential Previous experience working in a similar role, in a busy site/office environment. Experience in Document Control Management using EDMS systems such as eB, ProjectWise and SharePoint. Extensive administration experience. Good organisational and communication skills. O&M manuals. Ability to work to a deadline. Ability to work with minimal supervision. Attention to detail. Driving licence. Desirable Aconex software experience. Caring and investing in you Our values have been embedded at Barhale for over 40 years and they are our guiding principle regarding how we care and invest in people. Our values are our commitment to being a people‑centric company. As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them. From the moment you join us, your wellbeing and career aspirations will be supported by; Competitive salary Company pension Life assurance Private medical Profit share scheme 25 days of annual leave in addition to 8 public bank holidays and loyalty days 8 hours leave of absence for volunteering Employee Assistance Programme to support your mental, physiological and financial wellbeing Flexible benefits via salary sacrifice Company car/green car scheme/car allowance/van (dependent on position) Leadership & management training and coaching Regular line management engagement and appraisal to support your career progression Development supported by internal and externally delivered training Continuous service awards. #J-18808-Ljbffr