Legal Secretary
2 weeks ago
Our client, a top 200 legal firm, is looking for a secretary to join their Dispute Resolution team. This is a challenging role in a fast paced environment providing seamless legal services to clients and supporting a team of lawyers so they can maximisetheir fee earning capacity.This is a busy team dealing with commercial disputes, professional negligence, property and Trust disputes, construction and engineering contracts, housing litigation, insolvency and planning matters.
Accountabilities:
- Working with Big Hand to complete dictations
- Keeping the document management system updated with any changes in client’s information#
- Creating hard copy and electronic bundles for court using Zylpha
- Dealing with incoming client calls and returning calls on lawyer’s behalf when required#
- Regularly archiving all files, ensuring non-movement files are kept to a minimum
- Completing monthly expenses for the team
- Sending client’s receipts of monies paid by card
- Organising conference calls, meetings, room bookings and events
- Planning ahead/research of key events and meetings
- Managing communication with internal and external contacts ensuring that the HODs are informed of all matters
- Working closely with the lawyers and business operations to ensure all files are compliant with AML and SRA regulations
- Supporting other secretaries across departments when needed
- Preparing correspondence, presentations, reports etc as requested
**Skills and competencies**:
- Work well within a team of secretaries
- Ability to work flexibly and respond to changing priorities
- Strong organisational and administration skills
- Excellent written and verbal communication skills
- Excellent planning and prioritisation skills
- Ability to demonstrate resilience and positive enthusiasm to get the job done
- Ability to perform well under pressure and maintain a calm approach
- Ability to be resourceful with good time management skills
Relationships
- HODs and lawyers
- Clients
- Other support Services
What's in it for you?
- 25 days annual leave and birthdays off
- Vouchers for big life events, from marriage to children (grandparents included)
- Gym schemes depend on the location
- High street discounts
- Bonus scheme
- On spot rewards
- Suit of health and well-being offerings
- Enhanced pension
- Buy and Sell holiday
- Ongoing training and development
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