Junior Administration Assistant

5 days ago


Glasgow, United Kingdom RECRUITMENTiQ Full time

RECRUITMENTiQ is working in partnership with a global Shipping company, established 35 years ago to provide technical ship management, crewing and technical services to ship owners.

We ensure that ships of our clients, ship owners, provide uninterrupted service 24/7. This includes a range of core activities such as selection and manning ships with a talented and well-trained crew, arrangement of consumables, spare parts at locationswhere ships are trading and ensuring compliance with national/international health and safety, security and environmental regulations.

All above activities are controlled by the company’s management system, which is administered and audited by the Quality Assurance and Safety Department.

We are looking to appoint a dedicated and motivated Junior Administration Assistant to join the Quality Assurance and Safety Department in our Glasgow office. You will work in a wide variety of QA and Safety Department activities.

**Key Responsibilities**
- Administration of Company’s IMS Database: setting up new users, managing user’s settings and access rights and uploading vessel audit reports
- Coordinate the schedule of internal vessel audits with the company’s auditors
- Administer supply of company’s stationery to vessels
- Organising initial supply of stationery items for a new vessel
- Responding to ship specific orders for stationery and calling ordered items from the warehouse
- Editing the catalogue of stationery
- Control all in-house and warehouse stationery stock including liaising with accounts auditors
- Administer office environmental monitoring records (records of the use of resources like batteries, water, electricity, paper consumption, waste generation)
- Assist with the process of induction/familiarisation of new company’s personnel: conduct office safety tour for new employees, arrange enrolment into the online training system
- Administer training records of company’s staff: updating dates of courses completion and filing training certificates in company’s database
- Administer records of the monthly alcohol test program
- Compile and distribute updates of Flag Circulars to vessels monthly.
- Proofreading/editing bulletins prior to distribution to the fleet
- Uploading finalised bulletins into the company’s document control database
- Distribution of bulletins to relevant fleets/office personnel
- Preparation and distribution of QA department reports:

- Updates of statutory vessel-specific manuals (ship security plans, ship oil pollution emergency plan, ship energy efficiency management plan, USA vessel response plan)
- Liaising with the printing company to arrange printing jobs required for QA Department
- Other admin duties in the QA department

**Skills and Experience**
- Good knowledge of MS Office packages including Word, Excel and Powerpoint
- Good interpersonal and communication skills
- Good standard of written and spoken English
- Ability to undertake assigned tasks in a timely manner and to an acceptable standard

This is an entry-level position for a person who would like to gain further experience within a shipping company that offers great development opportunities.

Your working hours will be 0900 - 1700 Monday to Friday and some of our benefits include, a group personal pension, private health care and life assurance.


  • Junior Administrator

    2 weeks ago


    Glasgow, United Kingdom Morson Talent Full time

    Our client a leading Energy Company are currently looking for a Junior Administrator to join their team on a contract basis based in Glasgow City Centre. **Accountability Statements** - Provide support with administrative workloads - Be a point of contact for the business for advice/ assistance on current vacancies - Liaise with HR Admin team to provide...

  • Junior Administrator

    2 weeks ago


    Glasgow, United Kingdom Lullaby Lane Nurseries Full time

    **Job role**:Junior Administrator **Work Pattern**:35 hours per week, Monday - Friday, 9am - 5pm **Reports to**:Senior Administrator **Responsible for**: Providing administration support to our nursery group, ensuring the highest levels of care and support is provided to our team, children, families, partners and stakeholders. **Lullaby Lane...


  • Glasgow, United Kingdom Realise Recruitment Full time

    **Junior Administrator** **Up to £22,000 DOE** We are looking for a Trainee/Junior level Administrator for a permanent role with a fantastic corporate training company in Glasgow. In this role you will receive further training and mentoring as well as also gaining a formal apprenticeship qualification. Due to funding and minimum wage requirements,...


  • Glasgow, United Kingdom The Glasgow Pram Centre Ltd Full time

    We are looking for a Junior Admin and accounts assistant for our fast paced, newly refurbished Pram/Nursery showroom and specialist car seat fitting centre. Duties will include, but not limited to; Processing of Supplier invoices Checking Purchase orders for correct costings Input of Pricelists Liaising with suppliers Filing Paperwork and general office...


  • Glasgow, United Kingdom Time Assistant Full time

    **About the role**: You will be trained to provide advice and support to clients but you will also need to demonstrate the ability to find answers from a range of sources. As we are a small business you will be an integral part of the company operation, as the business grows so will your responsibility. **Responsibilities**: - Answering inbound telephone...

  • Junior Administrator

    2 weeks ago


    Glasgow, Glasgow City, United Kingdom BMSL Group Ltd Full time

    Due to continued growth we are looking for a Junior Administrator to join our team based in Glasgow city centre.We are looking for an enthusiastic person with an out going personally & a pleasent telephone manner.Duties will include.Answering incoming calls. , Basic computer inputting , Keeping data records up to date.Full training will be given with...

  • Personal Assistant

    3 weeks ago


    Glasgow, Glasgow City, United Kingdom Scottish Administration Full time

    DescriptionJob DescriptionAre you well organised with an eye for detail and excellent interpersonal skillsTransport Scotland is the national transport agency for Scotland and is accountable to Parliament and the public through Scottish Ministers with a budget of around 3.5 billion per year. Transport is a vital feature of the Scottish Governments focus on...


  • Glasgow, United Kingdom Anderson Knight Full time

    Anderson knight are working with a reputable accountancy firm in Glasgow. They are currently looking to recruit an Office Junior to join their company. This is an ideal role for someone with 1-2 years’ experience or looking to progress within an Accountancy firm. Hours: Mon-Thurs 9am - 5pm & Fri - 9am - 4pm Key Responsibilities: - Assist with general...


  • Glasgow, United Kingdom Premier Housewares Ltd Full time

    **Job description** An exciting opportunity has become available for a full-time Junior Office Administrator to join Premier Housewares Ltd. Premier Housewares is a leading importer of interior accessories, furniture, and housewares in the UK, supplying everyone from high street retailers to independent stores and interior designers. As the Junior Office...

  • Office Junior

    2 weeks ago


    Glasgow, United Kingdom B R Lift Services Ltd Full time

    Responsibilities: - Provide administrative support to the office team - Perform clerical tasks such as data entry, filing, and organizing documents - Manage and maintain office supplies and equipment - Answer phone calls and direct them to the appropriate person or department - Assist with scheduling appointments and meetings - Handle incoming and outgoing...