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Executive Assistant Pa

1 month ago

Little Chalfont, United Kingdom Recco Full time

Our client have been delivering design and build projects for over 30 years, specialising in Refurbishment, Project Management and Construction Management and have a successful track record of completing projects to the highest standard.
Their projects range from Office Refurbishment, Building Development, Hospital Refurbishment and Schools Refurbishments to Building Development adding a touch of elegance and luxury to living spaces and Residential Developments.
JOB SUMMARY
To support the smooth operation of the offices, through providing administration support to the Managing Director.
KEY RESPONSIBILITIES & ACCOUNTABILITIES
• Supporting key business stake holder with critical administration.
• Provide a fully comprehensive EA/ administration service to the director and their direct reports.
• Proactively manage the scheduling of meetings and ensure that all meetings are scheduled with appropriate time scales.
• Booking personal appointments for the directors.
• Support the executive team on all HR related matters.
• Processing invoices for MD to review – relating to entertaining, personnel, agency fees and any commercial matters requiring MD sign off.
• Making travel arrangements when required inclusive of any necessary itineraries.
TECHNICAL SKILLS REQUIRED
• IT literacy, especially using the Microsoft suite of products
• Call handling
• Customer service – (internal & external customers, rapport building)
• Strong level of administration expertise
• Excellent grasp of the English language
BEHAVIOURAL COMPETENCIES REQUIRED
• Communication skills
• Strong attention to detail
• Organisation skills
• Delivering accuracy at pace
• Problem solving
• Teamwork
• Quality management – looks for ways to improve quality
• Flexible and agile to business demands
• Able to maintain confidentiality
• Interpersonal skills – Focuses on solving conflict
EXPERIENCE
At least one years experience within a construction business is required