Senior Pa

7 days ago


Oxford, United Kingdom Allen-Associates Full time

Senior PA and Research Group AdministratorWe are seeking an experienced and self-motivated Senior PA to support an esteemed Professor in a University Research Department in Oxford.
This role will also support academic colleagues in the Research Group with administrative tasks.
This is a fixed term contract, to start in Jan 2025 until 30th November 2026.Senior PA and Research Group Administrator ResponsibilitiesThis PA role will be busy and varied and will include but not be limited to:Academic researchProject supportInbox managementDiary and travel management, including overseas travel, flights, accommodation and Visa applicationsSupport with events, conferences and meetingsFinancial administration (expenses, process purchase orders, invoicing and general administrative oversight)Systems admin support and operational support including filing, archiving, expensesDrafting, editing and proofreading communicationsSenior PA and Research Group Administrator RewardsThe university offer an attractive range of competitive benefits to all staff for both work and personal life including:38 days annual leave inclusive of bank holidays and fixed closure daysUniversity discounts (access to museums, botanic gardens, staff restaurants, libraries and access to 45 colleges with gardens and grounds).Pension schemeFamily leave schemesCycle loanDiscounted travel and season ticketsMemberships to social and sports clubsChildcare servicesProfessional and personal development budgetShopping discount cardsHealth EAP schemeEye testsPrivate Medical through EDU healthFlexible hybrid workingThe Company This is for an Institute driving pioneering research and science.Senior PA and Research Group Administrator Experience Reporting to the Department Office Manager, with a dotted line to the Professor, this position would suit someone who has considerable experience as a senior level PA in a fast paced and dynamic environment.
Extensive exposure to complex diary and travel management, as well as strong all round administration skills are essential.
This position requires someone who is forward thinking, proactive, has strong communication skills and possesses excellent IT and systems knowledge.
A high level of resilience and adaptability would enable you to thrive in this position.
Experience working in a university, research or NHS environment is required alongside knowledge of medical and scientific terms.
Events exposure would also be helpful.
As well as providing PA support to the Professor, you will be the point of contact for the members in the Professor's research team, on matters non-project related.
Additionally, you will also support some faculty members with administrative tasks and so you must be collaborative and able to build strong working relationships across a business and manage a busy workload using your initiative with minimal guidance.
You must have extensive experience in a similar senior level PA capacity including international experience such as scheduling for overseas participants.
You must have a high standard of numeracy and accuracy and be able to learn quickly and assimilate complex information.


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