Executive Assistant

5 months ago


Oxford, United Kingdom University of Oxford TSS Full time

Location:
- Oxford City Centre- Category:
- PA/EA- Vacancy Type:
- Full-time (temporary)- Pay rate:
- £17.38 + Holiday Pay- Web advert**Vacancy ID**:1660 7- A central Oxford University department are seeking a highly organized and proactive Executive Assistant to support their Head of Department (HD) and Head of Administration and Finance (HAF). This dynamic role requires excellent administrative and management skills to ensure the smooth operation of their department.
- **Duties**:

- Efficiently manage the diaries of the HD and HAF, making considered judgements to prioritize and balance demands.
- Lead administrative staff, implement office systems and procedures, and provide administrative cover as needed.
- Organise and manage committee work, prepare agendas, write minutes, and coordinate departmental events, meetings, and conferences
- Oversee financial matters including expenses, invoices, and budget management, ensuring accuracy and compliance.
- Act as the first point of contact for the department, manage communications, draft correspondence, and produce reports and briefing papers for senior staff.

**Selection Criteria**:

- Proven experience managing the office of a senior staff member.
- Proficiency in diary management and complex travel arrangements.
- Strong drafting skills for correspondence and report writing.
- High standard of numeracy and financial management skills.
- Experience handling confidential matters with tact and discretion.
- Exceptional attention to detail and accuracy.


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