Personal Assistant/Office Manager

1 week ago

London, United Kingdom GB Bank Full time
Job Description

About Us

Join one of the UK’s fastest growing and award-winning banks.


We are a team of ambitious, passionate, hardworking, and committed people who have successfully created and launched one of the UK’s newest specialist property finance banks. We are on the lookout for exceptional new team members, with ambition and drive, to join us on our exciting growth journey.


If you are looking for a company with accelerated career progression, and you thrive in a fast-paced environment where your work is valued, highly rewarded and makes a real impact then GB Bank is waiting for you.


Role Purpose

We are seeking an experienced Personal Assistant (PA) and Office Manager to join our dynamic team at GB Bank's London Headquarters. This dual-function role is pivotal in supporting our executive and senior management team, enabling them to focus on strategic objectives while ensuring smooth office operations and fostering a positive work environment for all employees.


The successful candidate will have experience in supporting leaders and executives within the Financial Services sector, have strong communication and organisational skills, and be proficient in the use of MS Office – Word, PowerPoint, Excel, SharePoint and Outlook.


This is an in-person role that would require the successful candidate to work 5-days (Monday – Friday) from our London Office.


We’ll rely on you to…

  • Working as part of an Executive Office, collaborating with wider Executive Team and senior management team to ensure they are effective
  • Proactively managing senior managers’ schedules, diaries and inboxes ensuring events and communications are managed, prioritised and escalated in a timely manner.
  • Expense management
  • Supporting senior management with their important weekly meetings whether that is with agenda, deck preparation, taking minutes or following up on actions.
  • Contributing and managing the team events including arranging day to day transport and accommodation, planning away days and socials
  • Administrative support with projects
  • Overseeing the day-to-day operations of the office, including maintaining supplies and equipment, and ensuring the office is clean and well-organized
  • Handling correspondence, providing administrative support, and ensuring effective communication protocols are in place
  • Assist in planning office layout and infrastructure, and making changes to workstations
  • Ensuring health and safety policies and procedures, including fire regulations are documented, updated and communicated
  • Office inductions and orientation of new joiners Coordination of office and team social events


What you’ll bring / who you are…

  • Good experience using Microsoft Office, including Word, PowerPoint, Excel and Outlook.
  • Experience of supporting leaders and executives in Financial Services
  • Good understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.
  • Good organisational skills; ability to work under pressure and to tight deadlines
  • Good communication and interpersonal skills
  • Ability to work under own initiative but to know when to ask to help
  • Ability to work in a team
  • Ability to use discretion when dealing with confidential information
  • Ability to prioritise when necessary


What we can offer you:

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