Bid Coordinator

3 weeks ago

City of London, United Kingdom The IN Group Full time
Job Description

Bid Coordinator

The IN Group

Hybrid, City of London

Basic Salary + Bonus


The Role:


In this role you will be working inhouse for The IN Group, a global group of recruitment agencies and talent consultancies. As The Bid Coordinator you will join a busy team of Bids and Contract Professionals working across our 6 brands and will assist with the preparation, coordination, and submission of recruitment proposals and bids. The position requires exceptional organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The role is focused on supporting the bid managers and ensuring smooth operations related to bid submissions, client onboarding and all related bid administration.


The Team:

The Bids & Sales Enablement team, supports our Sales Floor, ensuring first class, pitch winning content is produced and always used. Driving increased conversions, client experiences and speed to revenue. Working as part of the wider Core Functions team of pro-active, highly engaged and driven individuals, we exist to provide world class service to our clients, candidates and colleagues.



Who are The IN Group?


Put simply, we’re a group of talent brands that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.


We’re very proud of our six brands:

  • Investigo - Award-winning permanent and temporary recruitment with 21 specialisms and sectors, in the UK, US, and Europe
  • Definia - Defining, designing, and delivering technology, transformation, and cultural change…
  • BioTalent - Life sciences recruitment sourcing talent across the globe to offer a first-class, people-centred service
  • InX - Executive search and interim management solutions to accelerate leadership and help them to build their teams…
  • Caraffi - Talent advisory solutions, employer branding, talent acquisition strategies, and talent advisory leadership development
  • Sigma Labs - Hire, train and deploy high-performance technology consultants to help businesses fill the digital skills gap



Experience needed:


  • Prior experience within a Bid Coordinator or Bid role is ideal
  • Strong attention to detail and organisational skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Office Suite.
  • Ability to analyse information and make sound decisions.
  • Ability to work in a fast-paced environment with agile prioritisation of tasks


Attributes:

  • High level of integrity and ethical standards.
  • Strong interpersonal skills and the ability to work collaboratively with diverse teams.
  • Proactive and solution-oriented mindset.



Key Responsibilities:


Bid Support:

  • Assist Bid Managers with the preparation and coordination of bid documents and proposals.
  • Gather and compile necessary information from various departments to support bid submissions.
  • Assist with the maintenance of bid records and documentation.
  • Assist with procurement portals – clarification questions and uploading submissions.

Portal Registrations:

  • Manage and complete registration processes for various client and procurement portals.
  • Ensure all company information is up-to-date and accurately reflected in portals.
  • Periodic data cleanse of portal logins.

Client Onboarding Forms:

  • Complete and submit client onboarding forms and questionnaires in a timely manner.
  • Liaise with relevant internal teams to gather required information and documentation.

Company Information Management:

  • Respond to bid-related company information requests from clients and stakeholders.
  • Maintain and update a centralised repository of standard company information and documents for bid purposes.

Quality Control:

  • Review and proofread bid documents to ensure accuracy, consistency, and compliance with client requirements and company standards.
  • Ensure all submissions are well-presented and free from errors.
  • Update relevant live activity trackers.



What you will get from us:


  • A fun, supportive, caring, collaborative environment
  • Christmas close without using your annual leave - time for you to spend with your loved ones
  • Flexible working, we follow a hybrid model of a minimum 2 days in the office
  • High achievers’ rewards, family days, various weekly, quarterly, yearly fun events, fun Thursdays
  • Opportunity to get involved in different communities in the business like, our Wellness committee and DEI committee
  • We have a generous referral scheme for talent you recommend to us
  • We offer free private healthcare via Vitality, eye tests, discounted gym memberships and more
  • Wellbeing and Engagement committee
  • We love to give back - last year we raised £92,000 for charity through our Big Investigo Give initiative


Please don't hesitate to let us know if you require any reasonable adjustments to be made for any part of our recruitment process.

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