Parttime Administrative Assistant

4 weeks ago


Guildford, United Kingdom Amber Employment Services Ltd Full time

Job DescriptionAre you looking for a flexible, part-time administrative role? We have an exciting opportunity for a Facilities & HR Admin Assistant to join a friendly team temporarily, supporting through a busy period until Christmas. This is a varied role with responsibilities across facilities management, HR administration, and general office support.Temporary Facilities & HR Admin Assistant (Part-Time)Location: Guildford and surrounding towns (for weekly visits)Contract Type: Temporary (Now until Christmas)Working Hours: Part-time, 3 days a week (Flexible on days/times)Salary: £12.73 per hourYou'll need to be a car driver or owner, as the role involves weekly trips to our client's local offices for facilities checks.Key Responsibilities:Facilities:Conducting weekly fire safety checksMonitoring office supplies, including refreshments, stationery, and stampsChecking reported issues, such as repairs or broken equipment, and coordinating necessary actionsHR Administration:Managing the shared HR mailbox and responding to queriesProcessing expressions of interest from potential volunteersUpdating the HR database with staff and volunteer recordsRequesting and following up on references for new staff/volunteersIssuing starter paperwork to new joinersHandling recruitment-related queries from staff and volunteersGeneral Admin:Assisting the Executive Assistant with the preparation of paperwork for board meetings and the AGMSupporting training administration tasks, including processing training records and booking coursesAbout You:Strong organisational skills and attention to detailConfident in using databases with proficiency in Microsoft Office (Outlook, Word, Excel)Ability to manage multiple tasks and meet deadlinesExcellent communication and interpersonal skillsOn Offer:A flexible working schedule (Across 3 days per week)A supportive and friendly team environmentPlease apply today for a swift response. All applications will be responded to.



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