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Document Controller

2 months ago

Thame, United Kingdom CV-Library Full time

Company Description

United Living is a leading infrastructure, construction, and property services company in the UK. We help our customers and the communities they serve benefit from resilient infrastructure, affordable homes, and improved living spaces that are fit for the future. Our mission is to be the partner and employer of choice for designing, building, maintaining, and connecting communities and critical infrastructure, to create a more sustainable and inclusive society.

United Living Group is comprised of four complementary businesses, all dedicated to realising our vision of creating a connected, sustainable future. This role will be joining our Property Services pillar known as ULPS:

Property Services – We revitalise homes and communities through the regeneration of living spaces, breathing new life into neighbourhoods. From delivering large programmes of work for social housing providers, to ensuring the highest building safety standards, we provide a range of services for public sector clients.

Job Description

Note, this role can be based from our Thame office, covering multiple projects in NE London.

Provide high standard of Quality Assurance for All project Documentation – all information is compliant with project naming conventions, and document control protocols, ISO requirements .
Ensure the accuracy, integrity, and security of all project documentation, for example, Electronic and Master Hardcopy of documents.
Registering received Information within EDMS where required.
Revision and Status control of all project documentation.
Effectively manage the flow of Project Information and Maintain Document Distribution lists.
Ensure full auditability & Traceability of Design Coordination and sub contractor documentation process for Consultants / Design Team in order to fulfil all Golden thread obligations.
Monitor & Manage Workflows process for Review & Status of all project documentation. 
Manage and Maintain Project Directory within EDMS.
Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.
Assist with other projects and duties as required.
Provide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS.
Ensure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations.
Provide assistance & Support to Lead Document Controller.
Regular Weekly reporting.
Regular Project Audits for maintaining Quality and Project Health.

Qualifications

Proven experience as a Document Controller.
Construction industry background and experience of working on a construction site environment.
Experience in monitoring various document control processes and assurance.
Extensive knowledge and experience with Electronic Document management systems, MS office suite, Adobe, PowerPoint.
Experience and a Practical Working Knowledge of Aconex at a Project administrator Level is Essential
Excellent Oral and Written Communication Skills with attention to detail and accuracy, and able to work with high volume and large variety of documents
Highly organised and Process driven.
Familiarity with relevant industry standards and regulations, including ISO 9001. ISO:19650
Able to Work independently and in a team environment.
Able to Prioritise workload, work under pressure and within specified deadlines.
Self-Motivating and Self-Auditing and have High Quality Standards.
Must have experience with Sub Contractor & Supplier Approval Processes.

Additional Information

Here’s why this role stands out for you:

What’s in it for you:

Competitive salary with great benefits that recognize your expertise
The chance to be part of high-impact projects that shape communities and infrastructure
A dynamic role with clear career progression in a company that's growing fastYou’ll be working with a supportive team that values collaboration and problem-solving