Document Management Specialist

2 days ago


Thame, Oxfordshire, United Kingdom United Living group Full time
Job Overview

This role involves ensuring the highest standards of quality assurance for project documentation, maintaining accuracy and security, and managing document distribution lists. The successful candidate will have a minimum of 5 years' experience in electronic document management systems and Aconex at a project administrator level.

The salary range for this position is £40,000 - £60,000 per annum, depending on experience.

Key Responsibilities
  • Ensure high-quality standards for project documentation, including compliance with naming conventions and ISO requirements.
  • Maintain the accuracy, integrity, and security of all project documentation.
  • Revision and status control of all project documentation.
  • Maintain and ensure integrity, accuracy, quality, security of electronic documents.
  • Maintain and ensure integrity, accuracy & quality of document registers.
  • Effectively manage the flow of project information and maintain document distribution lists.
  • Monitor & manage workflows process for review & status of subcontractor/supplier documentation.
  • Ensure full auditability & traceability of approval process for subcontractor/supplier documentation in order to fulfil all golden thread obligations.
  • Manage and maintain project directory within EDMS.
  • Generate reports within EDMS for project as required.
  • Coordination of information for operation and maintenance manuals and project handover, both electronic and paper files where required.
  • Assist with other projects and duties as required.
  • Provide training & guidance for project teams (new starters, internal & external) at all levels for EDMS.
  • Ensure Aconex project administration is carried out, correct security settings assigned and maintained for all users/organisations.
  • Collaborate with quality team and assist in defects and inspections on field.
  • Carry out regular project audits to ensure we maintain quality and project health.


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