Office Manager

2 months ago

Stirling, United Kingdom CV-Library Full time

Please note that this is a Monday - Friday office based role, but school hours / flexibility can also be accommodated.

Brilliant opportunity for an experienced admin / office manager to join a very well established, family run electrical business based in Stirling.

The Office Manager will play a pivotal role in ensuring the smooth operation of the day-to-day activities. You will be responsible for overseeing administrative functions, managing office resources, and supporting the management team in various tasks. The role requires a highly organized individual with strong communication skills, capable of managing a range of office and operational tasks to ensure efficiency and professionalism in a fast-paced environment.

Key Responsibilities

* Oversee all office administration, including answering phones, managing email correspondence, and maintaining filing systems.

* Maintain company documentation, ensuring compliance with health and safety regulations and industry standards.

* Prepare and issue quotes, invoices, and other relevant client documentation.

* Coordinate the scheduling of electrical works, ensuring efficient planning for engineers

* Liaise with the accounts department to ensure smooth financial operations

* Serve as the first point of contact for clients, suppliers, and subcontractors

* Handle customer inquiries and resolve complaints in a professional manner

* Schedule and confirm appointments, ensuring timely communication with clients and electrical teams

* Manage office supplies and inventory, ensuring the team has access to necessary resources

* Assist in maintaining compliance with all relevant regulations, including Health and Safety (HSE), NICEIC, and local authority guidelines

* Ensure company records are kept up to date for insurance, certifications, and legal purposes.

Skills & Qualifications

* Proven experience as an Office Manager or similar role.

* Excellent organisational and time-management skills.

* Strong written and verbal communication abilities.

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.

* Ability to handle multiple tasks and prioritise effectively.

* High level of attention to detail and accuracy.

Please apply now for an immediate interview

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