Document Controller

1 week ago

Filton, United Kingdom CV-Library Full time

Location: Bristol - Filton
Role Purpose: As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures. The role involves maintaining document control systems, ensuring the smooth and efficient handling of all documentation, and providing support to project teams.
What you will be doing:
1. Field View - This will form 50% of the role.
* Be instrumental in the roll out of Field View across several business unit workstreams.
* Configure the Field View software to meet requirements of multiple projects and business unit workstreams, including appropriate templates, workflows, forms and reports.
* Create new Fieldview forms and tasks from existing company management process forms.
* Execute the onboarding, offboarding, access and hardware for the Integral Team and suppliers.
* Develop training material, guides and tutorials.
* Support the roll out of the software across new business workstreams.
* Be the first point of contact for internal and external users troubleshooting user issues quickly and effectively.
* Support the business with data validation and reporting on quality metrics via the Field View dashboards.
2. Information Coordinator - This will form 50% of the role
* Maintain and organise a systematic approach to document management, ensuring all documents are stored, easily accessible, accurate, complete and version control is maintained and obsolete versions archived, in line with the company / contractual processes.
* Implement and enforce document control procedures, ensuring that documents are properly controlled, distributed, filed and comply with internal and external standards/policies, including regulatory requirements.
* Manage and update project operations and financial tracking spreadsheets and databases, producing and collating KPI information.
* Co-ordinate with the wider Team to manage the production and update of information to company timelines and deadlines.
* Collaborate with project teams, departments, and external parties to ensure document control requirements are met, through the formal transmission and receipt of project documentation.
* Support the project team by populating Document Requirement Lists.
* Provide training and support to staff on document control processes and systems.
What we will need from you
* Proven experience with Field View along with experience of rollout of Field View (or similar document management system), developing training/user guides, implementation and training for users.
* Experience in similar Document Management/Records Management/Information Management role gained within a Construction/Engineering environment. Strong attention to detail, accuracy and commitment to quality. Effective communication, customer focus and interpersonal skills.
* Ability to work independently and as part of a wider team supporting internal and external stakeholders.
* Knowledge of industry standards and regulatory requirements related to document control.
* Formal qualification in Business Administration, Information Management, Engineering, Construction or a related field.
What you can expect from us
* Competitive & negotiable salary depending on relevant experience.
* 25 days holiday plus bank holidays, Ability to buy and sell holidays – buy 5 days & sell 2 days, Life assurance, Auto-enrolment company pension scheme, Employee Assistance Program (EAP), Cycle to work scheme, Purchase an electric vehicle via salary sacrifice, Employee discounts with various brands, Learning and development programs, training and career opportunities.
About Integral & JLL
We’re Integral, part of JLL. We’re a Facilities and Maintenance firm based across the UK. We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients. The Integral family are the largest mobile hard services provider in the UK.
If you’re looking to step up your career, Integral and JLL are the perfect professional home. At Integral and JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at Integral and JLL
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you

  • Document Management Controller

    7 days ago

    Filton, United Kingdom Integral Full time

    As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures. The role involves maintaining document control systems, ensuring the smooth and efficient handling of all documentation, and providing support to project...

  • Document Controller

    7 days ago

    Filton, United Kingdom Integral Full time

    Location: Bristol - FiltonRole Purpose: As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures. The role involves maintaining document control systems, ensuring the smooth and efficient handling of all...

  • Technical Documentation Specialist

    2 months ago

    Filton, South Gloucestershire, United Kingdom Onyx-Conseil Full time

    Job Title: Technical Publications EngineerLocation: Filton - We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.Salary: Circa £38,000Key Responsibilities:Quality check delivery packages of documents supplied from internal departments and the supply chainSourcing documents...

  • Technical Administrator

    1 month ago

    Filton, United Kingdom CV-Library Full time

    Technical Administrator Onsite - 12 month conract - Up to £18.00 per PAYE - Broughton The ESS (Environmental Stress Screening) & Mechanical Team is responsible for the commissioning and day-to-day support of environmental and mechanical test facilities within our state of the art manufacturing facility in Bolton. An opportunity has arisen for a...

  • Hybrid Technical Specialist

    4 weeks ago

    Filton, South Gloucestershire, United Kingdom Onyx-Conseil Full time

    Job Title: Technical Publications EngineerLocation: Flexible working arrangements availableSalary: CompetitiveKey Responsibilities:Quality check delivery packages of documents from internal departments and the supply chainSourcing documents from document management systemsQuality check documents to ensure functionality of the Interactive Electronic Technical...

  • IETP Technical Publications Engineer

    1 week ago

    Filton, Bristol, United Kingdom myGwork Full time

    This job is with BAE Systems, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. Job Title: IETP Technical Publications Engineer Location: Filton – We offer a range of hybrid and flexible working arrangements – please speak to your...

  • ADA Software Engineer

    3 weeks ago

    Filton, United Kingdom CV-Library Full time

    Job Title: Ada Developer for Maritime Missile Command & Control Overview of department: We work on technology that is at the forefront of European missile system design, delivering safe, secure, and reliable products to our customers. The System software department covers all aspects of command and control software (C2) for both land and maritime missile...

  • Mechanical / Electrical Build Technician

    1 month ago

    Filton, United Kingdom CV-Library Full time

    Role: Electrical / Mechanical Build Technician Location: Bristol Duration: 12 months Rate: £40 - £45/hour (Umbrella) Inside IR35 Job description: The ideal candidate would be a technician, with a focus on precision quality & build procedures, which require attention to detail. Most build work will be small and quite detailed. A...

  • Mechanical / Electrical Build Technician

    2 weeks ago

    Filton, United Kingdom CV-Library Full time

    Role: Electrical / Mechanical Build Technician Location: Bristol Duration: 12 months Rate: £40/hour (Umbrella) Inside IR35 Job description: The ideal candidate would be a technician, with a focus on precision quality & build procedures, which require attention to detail. Most build work will be small and quite detailed. A problem-solving...

  • AWS Cloud Software Developer

    4 weeks ago

    Filton, South Gloucestershire, United Kingdom Insignis Full time

    Cloud Software Engineer OpportunityInsignis is seeking a skilled Cloud Software Engineer to join our team in Bristol. This is a 12-month contract position that offers a fantastic opportunity to work in the defence and aerospace industry.About the Role:This is a hands-on position that requires the design and development of Command and Control architectures...

  • AWS Cloud Software Developer

    4 weeks ago

    Filton, South Gloucestershire, United Kingdom Insignis Full time

    Cloud Software Engineer OpportunityInsignis is seeking a skilled Cloud Software Engineer to join our team in Bristol. This is a 12-month contract position that offers a fantastic opportunity to work in the defence and aerospace industry.About the Role:This is a hands-on position that requires the design and development of Command and Control architectures...

  • Mechanical / Electrical Build Technician

    1 week ago

    Filton, United Kingdom Manpower UK Ltd Full time

    Role: Electrical / Mechanical Build Technician Location: BristolDuration: 12 months Rate: £40 - £45/hour (Umbrella)Inside IR35Job description:The ideal candidate would be a technician, with a focus on precision quality & build procedures, which require attention to detail. Most build work will be small and quite detailed.A problem-solving mindset and great...

  • Senior Ada Software Developer

    2 weeks ago

    Filton, South Gloucestershire, United Kingdom Morson Talent Full time

    Job SummaryWe are looking for a skilled Ada software engineer to join our System Software department. The successful candidate will be responsible for developing and maintaining command-and-control software for land and maritime missile systems.Key Responsibilities• Develop software across the entire engineering lifecycle, from requirement change...

  • Payroll Officer

    7 days ago

    Filton, United Kingdom Portfolio Payroll Limited Full time

    We are currently recruiting for a Payroll Officer on a rolling temporary contract based in Bristol the appropriate candidate must be available and ready to start ASAP. Please find more detail on the role below, if this is of interest apply, and one of our consultants will contact you.PAYROLL OFFICER -£15 - £17 per hourTemp until October (Apply online only)...

  • Payroll Officer

    1 week ago

    Filton, United Kingdom CV-Library Full time

    We are currently recruiting for a Payroll Officer on a rolling temporary contract based in Bristol the appropriate candidate must be available and ready to start ASAP. Please find more detail on the role below, if this is of interest apply, and one of our consultants will contact you. PAYROLL OFFICER -£15 - £17 per hour Temp until October...

  • Mechanical / Electrical Build Technician

    4 weeks ago

    Filton, United Kingdom Manpower UK - RISE Full time

    Role: Electrical / Mechanical Build Technician Location: Bristol Duration: 12 months Rate: £40 - £45/hour (Umbrella) Inside IR35 Job description: The ideal candidate would be a technician, with a focus on precision quality & build procedures, which require attention to detail. Most build work will be small and quite detailed. A problem-solving...

  • C++ Software Engineer

    1 month ago

    Filton, United Kingdom CV-Library Full time

    C++ Software Engineer 12 Month Contract A fantastic opportunity has arisen in Bristol for a C++ Software Engineer in the defence and aerospace industry. You will be working in a team to develop solutions for the next generation of Air Defence Systems. Responsibilities: This is a very hands-on role and requires the continued design and development of...

  • Software Assurance Professional

    7 days ago

    Filton, South Gloucestershire, United Kingdom BAE Systems Full time

    Software Assurance Professional Job DescriptionAt BAE Systems, we're looking for a skilled Software Assurance Professional to join our team. As a Software Assurance Professional, you'll work with our customer to agree an acceptable approach to risk and plan and carry out software assurance activities including reviews of plans, processes, witnessing testing,...

  • Temporary Payroll + Pensions Officer

    7 days ago

    Filton, United Kingdom Portfolio Payroll Limited Full time

    We are currently recruiting for a Payroll Officer on a rolling temporary contract based in Bristol the appropriate candidate must be available and ready to start ASAP. Please find more detail on the role below, if this is of interest apply, and one of our consultants will contact you. PAYROLL OFFICER -£15 - £17 per hour Temp until October (Apply online...

  • Technical Support Specialist

    3 weeks ago

    Filton, South Gloucestershire, United Kingdom Insignis Full time

    Job Title: Technical AdministratorAbout the Role:We are seeking a highly organized and detail-oriented Technical Administrator to join our ESS & Mechanical Team at Insignis. As a Technical Administrator, you will provide administrative support to our engineers, ensuring that programmes are met to agreed time, cost, and quality requirements.Key...