Administrative Assistant

2 days ago

Bexleyheath, United Kingdom CV-Library Full time

Main purpose of the job:

To provide comprehensive administrative support to a range of services across the Council to meet the core business needs of the service (as deployed by the Team Leader and agreed with the Customer Service Operations Manager.

Main Duties and Responsibilities:

Under the direction of the Team Leader, to ensure that key administrative tasks assigned are undertaken and delivered as set out within the Service Level Agreement, meeting agreed timescales and frequency.

To work within consistent business support and administration processes and

To develop an understanding of the specific business support and administration needs of the service area where the post holder provides administrative support.
To develop an in-depth knowledge of legislative and statutory requirements of the service area and understand how this impacts on their role, ensuring that these are met as outlined within the Service Level Agreement.
To adopt systems and processes to meet operational needs of the team and to ensure that the team's data and information is accurate, up-to-date and of a high
To adopt a flexible approach to working, and, under the direction of the Team Leader, respond quickly and effectively to peaks and troughs in service To develop an understanding of all business support hubs which will allow greater resilience and flexibility across all areas of business support

Specific job activities include:-

Meetings Support - including room bookings, collation and distribution of papers, keeping record of attendance and taking minutes at key statutory, strategic and partnership meetings including conferences, Panels and professional meetings. This will include meetings at various levels.

Email Support - including monitoring team/group and duty inboxes, following up any actions as appropriate and responding within agreed timescales.

To accurately record confidential information on the relevant IT systems including and run reports for the appropriate service area supported.

To support the service area in relation to finance systems, invoicing and procurement, adhering to audit requirements and using specific Council systems etc.

Provision of general administrative support to the service area including keeping track of up-coming events, on-line research and data returns, support for reporting and provision of performance statistics, preparation of legal bundles and contracts etc.
Responsibility for collection and distribution of post received in either hard copy or electronic format and scanning as appropriate to ensure a paperless environment is in place

Provision of general administrative tasks such as data entry, photocopying, faxing and managing both hard copy and electronic filing systems.

Liaison with IT contractor and the Web Team, updating web content for their specific service areas.
To support managers/professional staff in ensuring that their electronic diaries are kept up to date with visits, and are accessible to everyone in the team, enabling administrators to maintain up-to-date electronic team calendar.

Cover reception areas and other customer focused duties as required to meet service needs and ensure appropriate levels of support is adhered to.

Office Supplies - including reviewing stocks and supplies and placing relevant orders and liaising with Facilities on any specialist service requirements for which they hold the

The postholder is expected to work on their own initiative, with appropriate advice and guidance from their Team Day-to-day workload will be assigned and managed by the Team Leader.
The postholder will be required to adopt an effective and efficient approach to the delivery of the service to enhance outcomes of the service area, as well as consistent working practices and processes which maximise the use of new technology and efficiencies.

The postholder will be required to undertake any other duties commensurate with the role and grading as directed and requested by the Team Leader.

Requirement:

Essential

Good level of general education,
Good numeracy and literacy skills
NVQ Level 2 in Business Administration
Experience in providing comprehensive administrative support, across a range of services and/or individuals
Experience of managing electronic or hard copy filing systems
Demonstrable organisational skills and the ability to organise and prioritise work to competing demands
Experience and competence using IT and common business support packages including Word, Outlook, Excel, LiquidLogic, Capita, Child View and Business Objects (BOXI) as well as recognition of the importance of the effective use of ICT to deliver streamlined, efficient administrative tasks
Ability to effectively produce a range of documents including letters and minutes of meetings
Ability to accurately and efficiently input and maintain information on client contact and case work
Ability to communicate in a manner which is easily understood and tailored to meet the needs of the
Ability to take ownership of work and fulfil agreed commitments, checking work for accuracy.
Demonstrable experience of identifying/recognising potential problems, and taking appropriate action to meet the needs of the service
Ability to think about alternative ways of doing things and being open to new work practices and responsive to change.
Knowledge and understanding of supporting legislation and current best practice in relation to services

  • Sales and Administrative Assistant

    18 hours ago

    Bexleyheath, United Kingdom Blue Arrow - Lewisham Full time

    Sales Admin and Support AssistantWe are seeking a highly organized and efficient Sales Admin and Support Assistant to join our team in Bexleyheath. As a key member of our sales team, you will provide administrative support to ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to the sales team, including managing...

  • Sales and Administrative Assistant

    1 day ago

    Bexleyheath, Greater London, United Kingdom Blue Arrow Full time

    Sales Admin and Support AssistantLocation: Bexleyheath, KentSalary: £25,000 - £27,000 per annumJob Type: Full-timeHours: Monday to Friday, 08:45 - 17:15We are seeking a highly organized and efficient Sales Admin and Support Assistant to join our team in Bexleyheath. As a key member of our sales team, you will provide administrative support to our sales...

  • Sales and Administrative Assistant

    4 hours ago

    Bexleyheath, Greater London, United Kingdom Blue Arrow Full time

    Sales Admin and Support AssistantLocation: Bexleyheath, KentSalary: £25,000 - £27,000 per annumJob Type: Full-timeHours: Monday to Friday, 08:45 - 17:15We are seeking a highly organized and efficient Sales Admin and Support Assistant to join our team in Bexleyheath. As a key member of our sales team, you will provide administrative support to our sales...

  • Office Administrative Assistant

    4 months ago

    Bexleyheath, United Kingdom Little Kickers & Ewemove Full time

    Overview: As the role develops there may be the opportunity for additional hours and holiday cover. Work is offered in a self employed capacity, invoiced and paid monthly. **Responsibilities**: - Perform general office administrative tasks such as filing, photocopying, and data entry - Maintain office supplies inventory and place orders when necessary -...

  • Involve Administration Assistant

    6 months ago

    Bexleyheath, United Kingdom Oxleas NHS Foundation Trust Full time

    The post holder will support the performance of the Service User Involvement and Volunteering Services office function. To provide full administration support to the Assistant Director of Involve and the Involve team with all operational processes. T

  • Administrative Assistant

    2 weeks ago

    Bexleyheath, United Kingdom Corus Consultancy Full time

    Main purpose of the job: To provide comprehensive administrative support to a range of services across the Council to meet the core business needs of the service (as deployed by the Team Leader and agreed with the Customer Service Operations Manager. Main Duties and Responsibilities: Under the direction of the Team Leader, to ensure that key...

  • Administrative Assistant

    2 weeks ago

    Bexleyheath, United Kingdom Corus Consultancy Remote Work Freelance Full time

    Main purpose of the job: To provide comprehensive administrative support to a range of services across the Council to meet the core business needs of the service (as deployed by the Team Leader and agreed with the Customer Service Operations Manager. Main Duties and Responsibilities: Under the direction of the Team Leader, to ensure that key administrative...

  • Involve Administration Assistant

    4 months ago

    Bexleyheath, United Kingdom Oxleas NHS Foundation Trust Full time

    The post holder will support the performance of the Service User Involvement and Volunteering Services office function. To provide full administration support to the Assistant Director of Involve and the Involve team with all operational processes. T - To support the diary management function for the Involve team - To assist in organizing events and...

  • Administrator

    3 months ago

    Bexleyheath, United Kingdom Specsavers Full time

    **Administrator** **Location: Bexleyheath** **Working hours: Full time (38hours a week) weekend working included** **Starting salary £23,000 depending on experience.** **Specsavers Perks, Birthday Leave off, 28 day Annual, Close to transport links, Progression and development supported.** **Previous experience: Must have had previous Admin experience....

  • Administrative Coordinator

    2 weeks ago

    Bexleyheath, United Kingdom Corus Consultancy Full time

    Job SummaryCorus Consultancy is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our team. The successful candidate will be responsible for ensuring the smooth operation of our administrative functions, including but not limited to:Main ResponsibilitiesMeetings Support: Coordinate...

  • Administrative Coordinator

    2 weeks ago

    Bexleyheath, United Kingdom Corus Consultancy Full time

    Job SummaryCorus Consultancy is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our team. The successful candidate will be responsible for ensuring the smooth operation of our administrative functions, including but not limited to:Main ResponsibilitiesMeetings Support: Coordinate...

  • Administrative Assistant

    4 weeks ago

    Bexleyheath, United Kingdom JOB SWITCH LTD Remote Work Freelance Full time

    We have an opportunity that has become available for an experienced Business Support Officer to join our Childcare & Fostering Team. To provide a professional administrative and minute-taking business support service to all Social Care teams in respect of Safeguarding/Looked after Children/Family Support & Intervention/Vulnerable People. The Business Support...

  • Service Administrator

    4 months ago

    Bexleyheath, United Kingdom Braundton Consulting Limited (Recruitment) Full time

    **Service Administrator** - Monday to Friday_ - 8am - 5pm_ - Salary - Up to £25,000_ **Overview** Our client is looking for a sevice administrator to join their fun and nurturing team based in Bexleyheath. As a dedicated administrator, you will be responsible for the organisation, distribution and verification of the work of engineers, engineer’s...

  • Team Administrator

    4 months ago

    Bexleyheath, United Kingdom Oxleas NHS Foundation Trust Full time

    Effectively provide administration, health and safety and personal assistant tasks for a member of staff who requires additional support under the access to work scheme. Key Tasks required are: Undertaking word processing/audio, G2 support for the provision of required reports, letters, summaries, etc. within set standards and making necessary changes. Have...

  • Administrative Support Specialist

    3 weeks ago

    Bexleyheath, Greater London, United Kingdom Little Kickers & Ewemove Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide essential support to our office operations at Little Kickers & Ewemove. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesAdministrative SupportProvide administrative support to our team, including...

  • School Administrator Position

    6 days ago

    Bexleyheath, Greater London, United Kingdom Academics Full time

    Job Title: School AdministratorAcademics - Rochester is seeking a highly organized and communicative School Administrator to join their team at Bexley Primary School.Key Responsibilities:Maintain accurate student records and attendance, ensuring seamless school operations.Welcome parents, students, and visitors with a friendly and helpful approach, creating...

  • School Administrator Position

    6 days ago

    Bexleyheath, Greater London, United Kingdom Academics Full time

    Job Title: School AdministratorAcademics - Rochester is seeking a highly organized and communicative School Administrator to join their team at Bexley Primary School.Key Responsibilities:Maintain accurate student records and attendance, ensuring seamless school operations.Welcome parents, students, and visitors with a friendly and helpful approach, creating...

  • School Administrator Position

    5 hours ago

    Bexleyheath, Greater London, United Kingdom Academics Full time

    Job Title: School AdministratorLocation: BexleyJob Type: Full TimeAgency: Academics - RochesterJob Summary:We are seeking a highly organized and communicative School Administrator to join our team at Academics - Rochester. The successful candidate will be responsible for maintaining accurate student records, welcoming parents and visitors, and assisting in...

  • School Administrator Position

    1 day ago

    Bexleyheath, Greater London, United Kingdom Academics Full time

    Job Title: School AdministratorLocation: BexleyJob Type: Full TimeAgency: Academics - RochesterJob Summary:We are seeking a highly organized and communicative School Administrator to join our team at Academics - Rochester. The successful candidate will be responsible for maintaining accurate student records, welcoming parents and visitors, and assisting in...

  • Administrator - Repairs Department

    4 months ago

    Bexleyheath, United Kingdom Braundton Consulting Limited (Recruitment) Full time

    **Administrator - Repairs Department** - Salary up to £28,000 per annum (depending on experience)_ - Monday to Friday 8:30am - 5:00pm_ - Office based in Bexleyheath_ Our client, a leader in their industry, are seeking a professional and customer-focused administrator to join their team. In this role, you will provide outstanding telephone and...