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Legal PA

2 months ago

bristol, United Kingdom Owen Reed Full time

Job Description


Owen Reed is looking to recruit a diligent Legal PA to join top law firm in Bristol.


Your Role


  • Co-ordination of multiple complex email inboxes and busy diaries by proactively managing the time and priorities demonstrating an understanding of the individuals and firm priorities.
  • Exercise discretion by dealing with highly sensitive and confidential information appropriately.
  • Provide effective gatekeeping to the Director Legal and Commercial Risk, with a focus on forward planning and scheduling to anticipate needs, busy periods and changing priorities – and, where possible, eliminate issues before they arise.
  • Understanding of law firm structures and hierarchies, to enable appropriate prioritisation.
  • Supporting on legal document production and amendments (including letters, presentation etc) demonstrating a good eye for detail and an appreciate of house style.
  • Manage and coordinate travel itineraries and expenses, including booking of trains, flights and accommodation.
  • Schedule, and where needed facilitate, meetings and appointments, including booking meeting rooms, setting up virtual meetings. Where appropriate prepare papers and agendas, attend meetings and take minutes.
  • Undertake additional responsibilities to meet business requirements, as needed.


Your Skills and Experience


The role requires a highly self-motivated, dedicated and forward-thinking person who possesses excellent commercial awareness and communication skills. In addition, this role requires:

  • Experience within previous PA roles preferably looking after multiple stakeholders at senior level manging complex and confidential diaries and emails.
  • Previous experience in a legal environment and/or with legal documentation is essential.
  • Excellent time management and attention to detail
  • Exceptional communication skills, both written and verbal
  • Confident self-starter, able to take ownership, work proactively, think ahead and multi-task in a fast-moving environment with the ability to cope with a wide range of competing demands and changing priorities
  • Exceptional organisational skills
  • Confidence in decision making and prioritisation of tasks
  • Sensitive and diplomatic management of multiple high-level stakeholders with a high level of confidentiality and the ability to handle confidential information appropriately and work with discretion Experience of managing a demanding schedule
  • Excellent knowledge of MS Office (including functionality to support document mark-up, version control etc), Teams and SharePoint plus an understanding of the iManage or similar document management system and document compare platforms.