Legal PA

3 months ago

Bristol, United Kingdom TLT LLP Full time

We are recruiting for a part-time Legal PA to support our Risk and Compliance team, based in our Bristol office.

Your Role
  • Co-ordination of multiple complex email inboxes and busy diaries by proactively managing the time and priorities demonstrating an understanding of the individuals and firm priorities.
  • Exercise discretion by dealing with highly sensitive and confidential information appropriately.
  • Provide effective gatekeeping to the Director Legal and Commercial Risk, with a focus on forward planning and scheduling to anticipate needs, busy periods and changing priorities – and, where possible, eliminate issues before they arise.
  • Understanding of law firm structures and hierarchies, to enable appropriate prioritisation.
  • Supporting on legal document production and amendments (including letters, presentation etc) demonstrating a good eye for detail and an appreciate of house style.
  • Manage and coordinate travel itineraries and expenses, including booking of trains, flights and accommodation.
  • Schedule, and where needed facilitate, meetings and appointments, including booking meeting rooms, setting up virtual meetings. Where appropriate prepare papers and agendas, attend meetings and take minutes.
  • Undertake additional responsibilities to meet business requirements, as needed.

 

Your Skills and Experience

The role requires a highly self-motivated, dedicated and forward-thinking person who possesses excellent commercial awareness and communication skills. In addition, this role requires:

  • Experience within previous PA roles preferably looking after multiple stakeholders at senior level manging complex and confidential diaries and emails.
  • Previous experience in a legal environment and/or with legal documentation is essential.
  • Excellent time management and attention to detail
  • Exceptional communication skills, both written and verbal
  • Confident self-starter, able to take ownership, work proactively, think ahead and multi-task in a fast-moving environment with the ability to cope with a wide range of competing demands and changing priorities
  • Exceptional organisational skills
  • Confidence in decision making and prioritisation of tasks
  • Sensitive and diplomatic management of multiple high-level stakeholders with a high level of confidentiality and the ability to handle confidential information appropriately and work with discretion Experience of managing a demanding schedule
  • Excellent knowledge of MS Office (including functionality to support document mark-up, version control etc), Teams and SharePoint plus an understanding of the iManage or similar document management system and document compare platforms.

 

Your Team

TLT is known for the way we set new expectations and push the boundaries, but this can never compromise our firm, reputation or clients. The Risk team are there to make sure we are compliant with all our obligations in areas such as Data Protection, SRA and FCA regulation as well as protecting our clients and people. The Risk team includes both experienced lawyers and technical specialists who address an extensive range of regulatory and ethical requirements, thinking both commercially and practically to make sure we remain compliant and true to our values.

 

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,200 people in offices across the UK and a network of partner firms across Europe, India and the US. In 2021 we were named The Lawyer’s Law Firm of the Year, recognising our incredible success story.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.

 

Our Benefits

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people.

 

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