Senior Administrator and Diary Coordinator for Director of Collection
2 weeks ago
The British Museum is seeking a highly skilled and experienced Senior Administrator and Diary Manager to provide comprehensive secretarial and administrative support to the Director of Collection. This is a unique opportunity to work in a world-renowned institution and contribute to the success of our Collection Projects and Resources, Collection Care and Scientific Research departments.
About the Role:
- Provide administrative, organisational and planning support to the Director of Collection and the Collection Projects and Resources, Collection Care and Scientific Research departments.
- Manage incoming correspondence and telephone calls on behalf of the Director, sorting, recording and redirecting as appropriate.
- Draft management reports and presentations on behalf of the Director.
- Liaise effectively and confidently with senior people internally and externally, representing the views of the Director and acting as point of contact on his or her behalf as required.
- Organise travel and internal and external events for the Director, meeting and greeting visitors as required.
- Act as secretary to senior management meetings, drafting agendas, planning topics for discussion over the year, and drafting minutes. Support other high-level meetings as required.
- Provide organisational and administrative coordination of departmental activities and events.
About You:
- A-levels, or equivalent qualifications or experience.
- Ability to draft letters, reports, meeting minutes and other formal documents.
- Ability to develop and maintain effective administrative procedures.
- Experience of financial administration, including financial processing systems.
- Confident user of ICT, including Word, Outlook, Excel and PowerPoint.
- Ability to synthesise and report on information orally and in writing.
- Senior level diary management experience.
- Excellent interpersonal and communication skills, both written and verbal.
- Confident communicating with people at all levels.
About the British Museum:
The British Museum is a world-renowned institution with a collection spanning over two million years of human history and culture. We are a leading visitor attraction and our collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. We also hold an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.
What We Offer:
- Generous annual leave allowance of 25 days (rising to 30 days after 10 years' service) plus 2.5 privilege days and plus bank holidays.
- Membership of the civil service defined benefit pension scheme.
- Free entry to a wide range of museums and exhibitions.
- Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
- Interest-free travel, bicycle, and rental deposit loans.
- Professional and personal development opportunities.
- Employee Assistance Programme.
- Discounts on food and gift shop purchases.
Equality and Diversity:
The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics.
Flexible Working:
We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you.
Security Clearance:
The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.
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London, Greater London, United Kingdom British Museum Full timeAbout the Role:Job Summary: We are seeking a highly organized and detail-oriented Senior Administrator and Diary Coordinator to provide comprehensive secretarial and administrative support to the Director of Collection.Key Responsibilities:Manage incoming correspondence and telephone calls on behalf of the Director, sorting, recording, and redirecting as...
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London, Greater London, United Kingdom British Museum Full timeAbout the Role:Job Summary: We are seeking a highly organized and detail-oriented Senior Administrator and Diary Coordinator to provide comprehensive secretarial and administrative support to the Director of Collection.Key Responsibilities:Manage incoming correspondence and telephone calls on behalf of the Director, sorting, recording, and redirecting as...
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London, Greater London, United Kingdom British Museum Full timeAbout the Role:Job Summary: We are seeking a highly organized and detail-oriented Senior Administrator to provide comprehensive secretarial and administrative support to the Director of Collection.Key Responsibilities:Manage incoming correspondence and telephone calls on behalf of the Director, sorting, recording, and redirecting as appropriate.Draft...
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London, Greater London, United Kingdom British Museum Full timeAbout the Role:Job Summary: We are seeking a highly organized and detail-oriented Senior Administrator to provide comprehensive secretarial and administrative support to the Director of Collection.Key Responsibilities:Manage incoming correspondence and telephone calls on behalf of the Director, sorting, recording, and redirecting as appropriate.Draft...
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