Operations Director Assistant

13 hours ago


Peterborough, Peterborough, United Kingdom Pontoon Solutions Full time
Job Description:

Pontoon Solutions is looking for a highly organized and proactive Operations Director Assistant to support our Operations Director on a 6-month fixed-term contract. This role offers flexibility with a hybrid working model, requiring 2 days a week in Peterborough.

The ideal candidate will play a key role in managing day-to-day operations, providing first-rate administrative support, and driving efficiencies within the department.

Key Responsibilities:
  1. Manage the Director's Schedule: Ensure efficient time management and preparation for key meetings and deadlines.
  2. Coordinate Meetings: Arrange and prepare materials, take minutes, and follow up on action points to ensure accountability.
  3. Act as First Point of Contact: Manage correspondence and communicate with stakeholders in a professional and timely manner.
  4. Organize Travel Arrangements: Book travel, accommodation, and itineraries as required for the Director's business commitments.
  5. Support Projects: Assist with administrative tasks, including documentation and tracking of key milestones.
  6. Prepare Documentation: Create and edit presentations, reports, and other documentation for the Director as required.
  7. Provide Office Support: Handle ad hoc administrative tasks, including office supplies management and liaison with other departments.
Requirements:
  • Previous experience as an Operations Director Assistant or similar role, preferably within a corporate or operations environment.
  • Strong organizational abilities, with a knack for multitasking and prioritizing in a dynamic setting.
  • Excellent written and verbal communication skills, with a professional demeanor.
  • Competent in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • High level of accuracy and attention to detail in all aspects of work.
  • Ability to anticipate needs and proactively resolve challenges with minimal supervision.
  • Discretion and confidentiality are essential, as you will handle sensitive information.
Benefits:
  • £35,000 per annum
  • Hybrid working model with flexibility and 2 days a week in Peterborough
  • Exposure to a fast-paced operational environment and a chance to work closely with senior leadership
  • Opportunity to make an immediate impact within a well-established company


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