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Personal Assistant/Team Coordinator

2 months ago

Hatfield, Hertfordshire, United Kingdom Ocado Group Full time
About the Role

We are seeking a highly organized and detail-oriented Personal Assistant/Team Coordinator to join our Legal and Business Integrity team at Ocado Group. This is a fantastic opportunity to work in a fast-paced environment and support the Governance, Risk, Compliance, and Sustainability leaders.

Key Responsibilities
  • Provide confidential administrative support to the LBI teams, including diary management, meeting coordination, and travel arrangements.
  • Manage the diary of the SLT, including internal and external meetings, and work with other Team Assistants and stakeholders to ensure seamless coordination.
  • Support the team with organization and preparation for meetings, including presentations, live streaming, and action item follow-up.
  • Assist with the onboarding of new LBI employees, including supporting managers with equipment requests.
  • Manage the use of tools such as Box, Plexus Gateway, Brightflag, Workday, and Google Suite.
  • Track and manage invoices, as required.
  • Provide practical support, including filing, binding, printing, ordering stationery, and dealing with technical issues.
  • Support the LBI Functional Support Manager with events, including Town Halls, Business Updates, Live Streams, Away Days, and Social Events.
  • Manage the LBI Team distribution groups and Slack channels, and conduct quarterly audits.
  • Create purchase orders and liaise with Finance.
  • Attend meetings to take minutes, facilitate discussions, and ensure managers are well-prepared.
  • Meet and greet visitors, and liaise with clients, suppliers, and employees.
About You
  • You have previous experience in diary management and organizing meetings using Outlook or Google Suite.
  • You are tech-savvy and can find new and efficient ways to work.
  • You are highly organized and a master of time management.
  • You have proven experience working in a fast-paced business where prioritization is essential.
  • You are flexible and adaptable, with a willingness to work varied hours to meet the needs of the role.
  • You can communicate confidently with individuals at all levels, including Senior Managers, Heads of Department, and Directors.
About Us

The Legal and Business Integrity department is part of the office of the Group General Counsel, led by Neill Abrams at Ocado Group. Our team has a unique insight into and access across the business and to senior leadership. Our purpose is to ensure the sustainable growth of Ocado Group, advising on commercial contracts, corporate transactions, data protection, real estate, employment, litigation, intellectual property, compliance, and governance matters.

What We Offer
  • We offer a range of benefits designed to support your well-being, including a 30-day 'working from anywhere in the world' policy, wellbeing support through dedicated apps, and an Employee Assistance Programme.
  • We offer a generous pension scheme, private medical insurance, income protection, and life assurance.
  • We provide 22 weeks paid maternity leave and 6 weeks paid paternity leave.
  • We offer a train ticket loan, cycle to work scheme, and free shuttle bus to and from Hatfield and Welwyn Garden City train stations.
  • We offer the opportunity to participate in Sharesave and Buy as You Earn share schemes.
  • We offer 15% discount on and free delivery for all employees.