Senior Legal Secretary
4 weeks ago
Hartbrooke Associates Ltd is seeking a highly skilled Senior Legal Secretary to join our Private Client team. As a key member of our team, you will provide administrative and secretarial support to our Partners and Associates, ensuring the smooth operation of our Private Client Practice Area.
Key Responsibilities:
- Provide administrative and secretarial support to Partners and Associates
- Manage diaries and prioritize tasks to ensure best practice
- Act as a professional point of contact for external parties, particularly clients
- General administrative duties, including AML checks, file opening, and billing
- Manage team members' diaries and outlook calendars
- Liaise with Marketing and team members on team briefings
- Document production, audio and copy typing of correspondence
- Organize internal and external meetings, including room bookings and IT equipment
- Act as the first point of contact for Fee Earners, managing telephone, voicemail, and email messages
- Reconcile and process expenses
- Distribute documentation internally and externally
- Ensure timely and efficient electronic and hard copy filing
- Organize client events and meetings, and assist in business development
Requirements:
- Previous Legal PA experience, ideally in Private Client
- Strong interpersonal and communication skills
- Good commercial awareness and business acumen
- Ability to work under pressure, manage conflicting workloads, and prioritize well
- Excellent organizational skills and ability to work as part of a team
- Advanced MS Office knowledge and minimum typing speeds of 60-65wpm
- Minimum 5 GCSEs Grade C or above or equivalent
Benefits:
- Competitive salary and excellent benefits package
- 25 days holiday and option to sell or buy additional days
- Working from home scheme with 2 days in the office and 3 from home
- Additional training and opportunity for career progression
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