Senior Legal Secretary

4 weeks ago


City of London, United Kingdom Hartbrooke Associates Ltd Full time
Job Title: Senior Legal Secretary

Hartbrooke Associates Ltd is seeking a highly skilled Senior Legal Secretary to join our Private Client team. As a key member of our team, you will provide administrative and secretarial support to our Partners and Associates, ensuring the smooth operation of our Private Client Practice Area.

Key Responsibilities:

  • Provide administrative and secretarial support to Partners and Associates
  • Manage diaries and prioritize tasks to ensure best practice
  • Act as a professional point of contact for external parties, particularly clients
  • General administrative duties, including AML checks, file opening, and billing
  • Manage team members' diaries and outlook calendars
  • Liaise with Marketing and team members on team briefings
  • Document production, audio and copy typing of correspondence
  • Organize internal and external meetings, including room bookings and IT equipment
  • Act as the first point of contact for Fee Earners, managing telephone, voicemail, and email messages
  • Reconcile and process expenses
  • Distribute documentation internally and externally
  • Ensure timely and efficient electronic and hard copy filing
  • Organize client events and meetings, and assist in business development

Requirements:

  • Previous Legal PA experience, ideally in Private Client
  • Strong interpersonal and communication skills
  • Good commercial awareness and business acumen
  • Ability to work under pressure, manage conflicting workloads, and prioritize well
  • Excellent organizational skills and ability to work as part of a team
  • Advanced MS Office knowledge and minimum typing speeds of 60-65wpm
  • Minimum 5 GCSEs Grade C or above or equivalent

Benefits:

  • Competitive salary and excellent benefits package
  • 25 days holiday and option to sell or buy additional days
  • Working from home scheme with 2 days in the office and 3 from home
  • Additional training and opportunity for career progression


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