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Senior Facilities Coordinator

2 months ago

StratforduponAvon, Warwickshire, United Kingdom Kennedys Law Full time

Job Summary

This role will report to a Senior Facilities Manager and will be responsible for day-to-day onsite facilities services for approximately 7 offices within the region. This role will involve being hands-on with onsite services and being the team leader for onsite Facilities Assistants and Coordinators.

About the Team

The Facilities team provides strategic support on projects, risk management, contract management, budget management, and ensures the firm acts in accordance with local regulations and ISO standards.

Key Responsibilities

  • Be the key point of contact for each office, team, and internal queries. Reporting any major issues or concerns to the Senior Facilities Manager.
  • Ensure all offices provide a great working environment to Kennedys staff and a presentable environment to our clients.
  • Ensure team attendance and absence is managed and covered when needed. Being the cover person for all other offices as and when required.
  • Support the Senior Facilities Manager and FM Operations Manager to ensure statutory compliance paperwork is up to date.
  • Coordinate maintenance works with the relevant contractors, logging any issues that you may find on each site.

Required Experience

  • BIFM 3 or above or equivalent would be advantageous - willing to undertake as part of a development plan.
  • Facilities management experience, in particular within professional services.
  • Efficient and diligent document management.
  • Team leader experience would be advantageous.
  • Excellent administration skills with strong skills in Excel.
  • Excellent communication skills.
  • Ability to identify and proactively manage end-user concerns or queries.
  • Ability to be flexible on approach towards others, identifying what stakeholders require from you.
  • Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team.
  • Team player.