Administrative Support Officer
4 weeks ago
Job Summary
We are seeking an experienced and highly skilled Executive Officer to join our team at the Education Authority. The successful candidate will provide administrative support to the senior youth officer and a team of professional youth workers, ensuring the smooth operation of administrative, finance, and clerical duties.
Main Responsibilities
Staff Management
- Supervise staff, allocate tasks, and check output, quality, and quantity of work.
- Ensure new staff are trained in all procedures and practices.
- Coordinate with other clerical staff to ensure cover during periods of absence or leave.
- Ensure staff are appraised and assist in compiling a staff development plan.
General Administrative Processes and Records
- Provide administrative, clerical, and secretarial support to officers.
- Develop, maintain, and operate manual and computerized information systems.
- Arrange meetings, appointments, and diaries.
- Provide statistical information and word-process letters and reports.
Youth Service
- Coordinate and compile information on youth work provision.
- Coordinate events and assist in monitoring administration needs.
- Deal with queries and provide a confidential service.
- Establish policies and procedures to maintain high-quality administrative support.
Finance
- Monitor expenditure, maintain databases, and provide management information.
- Work within financial procedures and prepare requisitions and invoices.
- Check and receipt goods and services.
- Assist with financial claims and maintain the Petty Cash system.
Reception, Secretarial, and Secretariat
- Provide ICT administration, voicemail, and filing support.
- Research and prepare information for meetings.
- Arrange and service committees and working parties.
- Sort, screen, and distribute mail.
Other Duties
- Perform other duties commensurate with the grade of the post.
Requirements
To be successful in this role, you will have excellent administrative skills, experience in staff management, and a strong understanding of financial procedures. You will also have excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
How to Apply
If you are a motivated and organized individual with a passion for providing exceptional administrative support, please submit your application.
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