Document Management Specialist
3 days ago
We are seeking an experienced Document Management Specialist to join our team on a contract basis. This is a fantastic opportunity for someone looking to work in a dynamic environment and make a real impact.
The successful candidate will be responsible for managing the workflow and record-keeping of electronic and hard copy documents, ensuring compliance with contractual, legal, and business regulations.
Main Responsibilities:
- Identifying and numbering documents that come into the business
- Utilizing an electronic document management system (EDMS) to index, store, and retrieve a wide variety of document types
- Converting paper documents to digital format by scanning them using software linked to the EDMS
- Reviewing documents, checking they comply with regulations, creating revisions, and archiving outdated versions
- Distributing documents to relevant people, departments, or organizations, and informing them when they need to take action on a document as part of a process
- Creating master document templates and forms, and training employees how to use them
- Preparing and updating document control procedures for the company
- Ensuring that departments are following the correct procedures in the document flow process
In addition to the above responsibilities, the role will also involve supporting the Operational Excellence team with the Quality Management System, ensuring documents are within validity.
About You
- Previous experience in a Document Control role
- Experience in an engineering/production environment dealing with documentation
- Competent Microsoft Office skills
- Good communication both written and verbal
- Good organization
Working Arrangements
- Monday - Thursday 8am-4.30pm / Friday 8am-1pm (37 hours)
- Contract length - 9-12 months
Estimated Salary Range: £45,000 - £55,000 per annum, depending on experience.
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