Event Coordinator

4 weeks ago


Leeds, Leeds, United Kingdom Barker Brooks Full time
Job Description

Role Overview

Barker Brooks is seeking a skilled Event Coordinator to join our team in Leeds. As an Event Coordinator, you will be responsible for coordinating all aspects of live events, managing budgets and timelines, liaising with vendors, and ensuring excellent customer service.

Key Responsibilities:

  • Work closely with the Event Manager, sales, and editorial teams to develop plans for events and manage event planning group meetings.
  • Identify and book locations for events, liaise with location management for booking, catering, and logistical arrangements, including vendor management.
  • Liaise between sales, editorial, and design teams for the timely production and circulation of marketing materials and other information relating to event publicity.
  • Compile and send out speaker and delegate information, including liaison with AV, hosts, entertainment, and toastmaster/voice of god.
  • Assemble and arrange delivery of delegate packs, name badges, and exhibition stands and materials as appropriate for conferences.
  • Manage the booking with couriers and timely delivery and return of exhibition stands, computer equipment, and documents as required by sponsors.
  • Manage the event on the day/night, instructing external contractors and internal staff for set-up.
  • Manage entry process for awards ceremonies and hold judging meetings.
  • Organize post-event meetings to measure event impact and ROI, feeding information back into the planning cycle for future events.

Requirements:

  • Event planning and event management skills.
  • Excellent communication and customer service skills.
  • Good time management skills and ability to handle multiple events simultaneously.
  • Proven experience in a similar role.
  • Strong organizational, project management skills, and ability to take ownership of projects.
  • Ability to work independently and as part of a team.
  • Flexibility to work on evenings as needed.
  • Bachelor's degree in Event Management, Business Administration, or a related field is a plus.

Desired Skills and Experience:

Excellent attention to detail, organizational, and time management skills required. Minimum 2-3 years of events experience. Flexibility to travel on occasion. Motivated to grow events commercially.

Benefits:

£25,000 - £27,000pa DOE. Company Pension Scheme. Profit-related Annual Bonus. 25 Days Holiday per Year plus bank holiday. Hybrid Working (3 days office). Bike to Work Scheme. Onsite parking.

Event Examples:

https://www.youtube.com/watch?v=S6SQUaU1bsA&t=5s

https://www.youtube.com/watch?v=ykv05JWSaqU&t=42s

About Barker Brooks:

Barker Brooks is a digital media and events company with a portfolio of respected brands in the professional, education, and financial service markets.

We live by our company values:

  • Truth and honesty.
  • Promoting excellence.
  • Continuous improvement.
  • Entrepreneurial spirit.
  • Pragmatism.

Founded in Yorkshire, we run events globally with operations in New York, Singapore, Manchester, London, and Leeds.


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