Studio Administrative Assistant
4 days ago
At MaxAd Fixed Fee Recruitment, we are seeking a highly organised and proactive Studio Coordinator to support our team in Ash, Surrey.
Job DescriptionWe are looking for a diligent and engaging individual with excellent communication skills to manage client project boards, update Xero, and perform monthly accounts receivable and payable activities.
This is an exciting opportunity for someone to join our well-established boutique designer and work on a part-time basis. In return for your support, an attractive salary of £14/hour + Bonus + Benefits is on offer, along with ongoing training and development.
Key Responsibilities:
- Management of client project boards including writing up sheets for each client, updating regularly with required information, adding notes where required.
- Quote reviews, emailing clients for quote approval and updating Xero.
- Monthly accounts receivable and accounts payable activity, plus reconciling on Xero.
- Quarterly VAT organisation of receipts & invoices.
- Sending receipts to clients post payment.
- Management of fabric books, yearly price updates for existing books, adding current prices to new books as they arrive, updating price lists.
- Studio housekeeping, including organising equipment & tools, organising stock, sorting out linings, interlinings and fabrics by size.
- Ordering client fabrics, trimmings & supplies.
- Receiving quality checking and processing fabrics/supplies.
- Organising returns of any faulty fabrics/supplies.
- Organising stationery including printer ink, files, paper, packaging for ordering.
- Posting social media content/client newsletters.
- Organising outsourced orders, including writing up job sheets with accurate details, photos and information.
- Organising fittings, liaising with clients and booking in with fitters.
- Organising client thank you gifts and inventory for quoting.
Requirements:
- Previous experience in a similar support coordination and delivery role as part of a small team.
- A keen interest in interior design, soft furnishings or the textile industry.
- Proficient user of MS Office suite.
- Any knowledge of Xero or any other cloud-based accountancy software would be an advantage.
- Able to work 3 days per week, ideally Tuesday, Wednesday and Thursday, in an onsite role.
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