Document Controller

2 weeks ago

York, York City, United Kingdom SYSTRA UK & Ireland Full time
Job Description

SYSTRA UK & Ireland is seeking a highly organized and detail-oriented Document Controller to join our team in York. As a key member of our team, you will play a crucial role in shaping the future of transportation by managing project documentation and ensuring the smooth implementation of our Information Control strategy.

Key Responsibilities:

  • Support the implementation of our Information Control strategy, data and systems management
  • Maintain accurate records of all data management and project documents
  • Build workflows, streamline processes, and make efficiencies
  • Ensure all project participants have copies of the latest document and are working to them
  • Ensure the issue, receipt, and acknowledgement of documentation
  • Filing and archiving all documents within the secure system
  • Ensure as-built, record drawings, and operations manuals are available at the end of the project in a format approved by the client
  • Provide document control for all client/confidential documentation
  • Report to the Senior Information Coordinator and support daily look-ahead of workload
  • Provide technical and administrative document management support to technical and project teams
  • Responsible for Information management and coordination on a project to a high degree of reliability for security, version, visibility, availability, and audit trail

Requirements:

  • Experience in providing admin support to a team
  • Good knowledge of safety standards
  • Excellent communication skills, both written and verbal
  • Able to communicate with tact and diplomacy, working collaboratively and communicatively across all teams within the company and key stakeholders to ensure efficient delivery of projects
  • Coordinate information with other disciplines to achieve optimum design solutions
  • Motivated team player who works well under pressure and working to tight timeframes and deadlines
  • Proactive solution-oriented approach with a can-do attitude
  • Be able to multitask
  • Take the lead in situations as they arise
  • Be able to prioritize large volumes of work

Why SYSTRA?

Our three core values: Excellence, Connected Teams, and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders. We offer clear and well-supported pathways for career development and qualification attainment, a competitive remuneration package including a bonus and private healthcare, an electric car scheme, and a broad suite of flexible benefits to suit your lifestyle.

Flexibility

We value who you are as much as what you do, and we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development, and collaborative working. We also recognize that life doesn't always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential.

Diversity & Inclusion

We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives that will drive better solutions in a truly inclusive environment. Our employee-led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable. We want our colleagues to feel comfortable to bring their whole selves to work and continually seek new ideas and contributions to ensure we continue to grow and develop in this space.

Wellbeing

It's no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support, from Wellness champions to free health checks, healthy eating workshops, and regular seminars, alongside access to a wide range of external support. We offer two paid days for charity work and an ever-growing social calendar.

Apply and find out more about how SYSTRA can support you in your career journey. If you require any adjustments or financial assistance to support you in your application or interview process, please email: reasonableadjustments@systra.com, where your request will be treated confidentially and with respect. We pledge to offer an interview to any candidates with a disability who apply for a role and meet the minimum criteria.

As we are always looking to expand our team, we would still be interested in hearing from you if you fulfill most, but not all, of the relevant criteria for the role – you could still be just what we are looking for.

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