Document Coordinator

3 days ago

York, York City, United Kingdom SYSTRA UK & Ireland Full time
Job Description

The successful candidate will play a pivotal role in our Document Control team at SYSTRA UK & Ireland. This position involves implementing our Information Control strategy, data and systems management. The ideal candidate will have strong organizational skills, a keen eye for detail, and experience managing project documentation.

Key Responsibilities:
  • Supporting the implementation of our Information Control strategy, data and systems management
  • Maintaining accurate records of all data management and project documents
  • Building workflows, streamlining processes and making efficiencies
  • Ensuring that all project participants have copies of the latest document and are working to them
  • Ensuring the issue, receipt, and acknowledgement of documentation
  • Filing and archiving all documents within the secure system
  • Ensuring that as built, record drawings and operations manuals are available at the end of the project in a format approved by the client
  • Providing document control for all client/confidential documentation
  • Reporting to the Senior Information Coordinator and supporting daily look-ahead of workload
  • Providing technical and administrative document management support to technical and project teams
  • Responsible for Information management and coordination on a project to a high degree of reliability for security, version, visibility, availability, and audit trail

Key Qualifications:

  • Experience in providing admin support to a team
  • Good knowledge of safety standards
  • Excellent communication skills, both written and verbal
  • Able to communicate with tact and diplomacy. Demonstrate working collaboratively and communicatively across all teams within the company and key stakeholders to ensure efficient delivery of projects
  • Coordinate information with other disciplines to achieve optimum design solutions
  • Motivated team player who works well under pressure and working to tight timeframes and deadlines
  • Proactive solution-oriented approach with a can-do approach
  • Be able to multitask
  • Take the lead in situations as they arise
  • Be able to prioritize large volumes of work

About SYSTRA UK & Ireland:

Our three core values: Excellence, Connected Teams, and Bold Leadership are kept at the heart of everything we do. We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally, and reward innovative thinking through encouraging all colleagues to think as leaders.

  • Project Document Coordinator

    3 days ago

    York, York City, United Kingdom SYSTRA UK & Ireland Full time

    Job Description:Project Document CoordinatorSYSTRA UK & Ireland is seeking a skilled Project Document Coordinator to play a key role in shaping the future of transportation. As a hybrid worker, you will balance time in our modern offices with flexibility to work from home, supporting high-profile rail and infrastructure projects in the UK, Ireland, and...

  • Document Controller

    2 weeks ago

    York, York City, United Kingdom SYSTRA UK & Ireland Full time

    Job Title: Document ControllerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to join our team at SYSTRA UK & Ireland. As a Document Controller, you will play a key role in shaping the future of transportation by supporting the implementation of our Information Control strategy, data and systems management.Key...

  • Document Controller

    2 weeks ago

    York, York City, United Kingdom SYSTRA UK & Ireland Full time

    Job DescriptionSYSTRA UK & Ireland is seeking a skilled Document Controller to play a key role in shaping the future of transportation. This hybrid working opportunity offers flexibility while supporting high-profile rail and infrastructure projects in the UK, Ireland, and internationally.Key Responsibilities:Supporting the implementation of our Information...

  • Document Controller

    2 weeks ago

    York, York City, United Kingdom SYSTRA UK & Ireland Full time

    Job DescriptionSYSTRA UK & Ireland is seeking a highly organized and detail-oriented Document Controller to join our team in York. As a key member of our team, you will play a crucial role in shaping the future of transportation by managing project documentation and ensuring the smooth implementation of our Information Control strategy.Key...

  • HSQE Coordinator

    4 weeks ago

    York, York City, United Kingdom P T Contracts Full time

    Job Title: HSQE CoordinatorP T Contracts is seeking a highly skilled HSQE Coordinator to join our team. As a key member of our organization, you will play a crucial role in ensuring the effective management of our SHEQ processes.Key Responsibilities:ISO Compliance: Work closely with our team to ensure compliance with ISO 9001, ISO 14001, and ISO 45001...

  • HSQE Coordinator

    4 weeks ago

    York, York City, United Kingdom P T Contracts Full time

    Job Title: HSQE CoordinatorP T Contracts is seeking a highly skilled HSQE Coordinator to join our team. As a key member of our organization, you will play a crucial role in ensuring the effective management of our SHEQ processes.Key Responsibilities:ISO Compliance: Work closely with our team to ensure compliance with ISO 9001, ISO 14001, and ISO 45001...

  • Operations Coordinator

    3 weeks ago

    York, York City, United Kingdom Cast UK Limited Full time

    Operations Coordinator Job DescriptionCast UK Limited is seeking a highly skilled Operations Coordinator to join our team. As an Operations Coordinator, you will play a crucial role in the coordination of work at overseas destinations, ensuring seamless delivery of products to customers.Key Responsibilities:Coordinate resources associated with overseas...

  • Operations Coordinator

    3 weeks ago

    York, York City, United Kingdom Cast UK Limited Full time

    Operations Coordinator Job DescriptionCast UK Limited is seeking a highly skilled Operations Coordinator to join our team. As an Operations Coordinator, you will play a crucial role in the coordination of work at overseas destinations, ensuring seamless delivery of products to customers.Key Responsibilities:Coordinate resources associated with overseas...

  • Operations Coordinator

    3 weeks ago

    York, York City, United Kingdom Cast UK Limited Full time

    Operations Coordinator Job DescriptionCast UK Limited is seeking an experienced Operations Coordinator to join our team. As an Operations Coordinator, you will play a key role in the coordination of work at overseas destinations, reporting directly to an experienced Senior Operations Manager.Key Responsibilities:Coordinate resources associated with overseas...

  • Operations Coordinator

    3 weeks ago

    York, York City, United Kingdom Cast UK Limited Full time

    Operations Coordinator Job DescriptionCast UK Limited is seeking an experienced Operations Coordinator to join our team. As an Operations Coordinator, you will play a key role in the coordination of work at overseas destinations, reporting directly to an experienced Senior Operations Manager.Key Responsibilities:Coordinate resources associated with overseas...

  • HSQE Coordinator

    4 weeks ago

    York, York City, United Kingdom P T Contracts Full time

    Job DescriptionAs a HSQE Coordinator at P T Contracts, you will be responsible for ensuring the effective management of our SHEQ processes. This includes working to ISO 9001, ISO 14001, and ISO 45001 standards.Key Responsibilities:Ensure the implementation and maintenance of our Management SystemsProvide administrative support in SHEQ meetings and ensure...

  • HSQE Coordinator

    4 weeks ago

    York, York City, United Kingdom P T Contracts Full time

    Job DescriptionAs a HSQE Coordinator at P T Contracts, you will be responsible for ensuring the effective management of our SHEQ processes. This includes working to ISO 9001, ISO 14001, and ISO 45001 standards.Key Responsibilities:Ensure the implementation and maintenance of our Management SystemsProvide administrative support in SHEQ meetings and ensure...

  • Logistics Coordinator

    2 months ago

    York, York City, United Kingdom Swift Temps (North West) Ltd Full time

    Swift Temps (North West) Ltd is seeking a Logistics Administrator to support the Logistics and Supply Chain Manager in managing day-to-day activities of goods movement, documentation, and communications. The successful candidate will ensure the efficient coordination of shipments, tracking delivery, and maintaining accurate records. Key responsibilities...

  • Logistics Coordinator

    2 months ago

    York, York City, United Kingdom Swift Temps (North West) Ltd Full time

    Swift Temps (North West) Ltd is seeking a Logistics Administrator to support the Logistics and Supply Chain Manager in managing day-to-day activities of goods movement, documentation, and communications. The successful candidate will ensure the efficient coordination of shipments, tracking delivery, and maintaining accurate records. Key responsibilities...

  • Logistics Coordinator

    3 weeks ago

    York, York City, United Kingdom Swift Temps (North West) Ltd Full time

    Job Opportunity: Logistics AdministratorAbout the Role:The Logistics Administrator will support the Logistics and Supply Chain Manager in managing the day-to-day activities of goods movement, documentation, and communications. This role ensures the efficient coordination of shipments, tracking deliveries, and maintaining accurate records.Key...

  • Logistics Coordinator

    3 weeks ago

    York, York City, United Kingdom Swift Temps (North West) Ltd Full time

    Job Opportunity: Logistics AdministratorAbout the Role:The Logistics Administrator will support the Logistics and Supply Chain Manager in managing the day-to-day activities of goods movement, documentation, and communications. This role ensures the efficient coordination of shipments, tracking deliveries, and maintaining accurate records.Key...

  • Logistics Coordinator

    4 weeks ago

    York, York City, United Kingdom Swift Temps (North West) Ltd Full time

    Job Opportunity: Logistics AdministratorAbout the Role: We are seeking a skilled Logistics Administrator to support our client in York. The successful candidate will work closely with the Logistics and Supply Chain Manager to ensure the efficient coordination of shipments, tracking, and documentation.Key Responsibilities:Support the Logistics and Supply...

  • Logistics Coordinator

    4 weeks ago

    York, York City, United Kingdom Swift Temps (North West) Ltd Full time

    Job Opportunity: Logistics AdministratorAbout the Role: We are seeking a skilled Logistics Administrator to support our client in York. The successful candidate will work closely with the Logistics and Supply Chain Manager to ensure the efficient coordination of shipments, tracking, and documentation.Key Responsibilities:Support the Logistics and Supply...

  • Logistics Coordinator

    4 weeks ago

    York, York City, United Kingdom Swift Temps (North West) Ltd Full time

    Job Opportunity: Logistics AdministratorAbout the Role: We are seeking a skilled Logistics Administrator to support our client in York. The successful candidate will work closely with the Logistics and Supply Chain Manager to ensure the efficient coordination of shipments, tracking, and documentation.Key Responsibilities:Support the Logistics and Supply...

  • Logistics Coordinator

    4 weeks ago

    York, York City, United Kingdom Swift Temps (North West) Ltd Full time

    Job Opportunity: Logistics AdministratorAbout the Role: We are seeking a skilled Logistics Administrator to support our client in York. The successful candidate will work closely with the Logistics and Supply Chain Manager to ensure the efficient coordination of shipments, tracking, and documentation.Key Responsibilities:Support the Logistics and Supply...