Document Controller

4 weeks ago


York, York City, United Kingdom SYSTRA UK & Ireland Full time
Job Description

SYSTRA UK & Ireland is seeking a skilled Document Controller to play a key role in shaping the future of transportation. This hybrid working opportunity offers flexibility while supporting high-profile rail and infrastructure projects in the UK, Ireland, and internationally.

Key Responsibilities:

  • Supporting the implementation of our Information Control strategy, data and systems management
  • Maintaining accurate records of all data management and project documents
  • Building workflows, streamlining processes and making efficiencies
  • Ensuring that all project participants have copies of the latest document and are working to them
  • Ensuring the issue, receipt, and acknowledgement of documentation
  • Filing and archiving all documents within the secure system
  • Ensuring that as built, record drawings and operations manuals are available at the end of the project in a format approved by the client
  • Providing document control for all client/confidential documentation
  • Report to the Senior Information Coordinator and support daily look-ahead of workload
  • Providing technical and administrative document management support to technical and project teams

Requirements:

  • Experience in providing admin support to a team
  • Good knowledge of safety standards
  • Excellent communication skills, both written and verbal
  • Able to communicate with tact and diplomacy
  • Coordinate information with other disciplines to achieve optimum design solutions
  • Motivated team player who works well under pressure and working to tight timeframes and deadlines
  • Proactive solution orientated approach with a can-do approach
  • Be able to multitask
  • Take the lead in situations as they arise
  • Be able to priorities large volumes of work

Why SYSTRA UK & Ireland?

We strive for the highest levels of technical excellence, achieving the best results through teamwork, both locally and internationally. We offer clear and well-supported pathways for career development and qualification attainment, a competitive remuneration package including a bonus and private healthcare, an electric car scheme, and a broad suite of flexible benefits to suit your lifestyle.

Flexibility

We value who you are as much as what you do, and we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development, and collaborative working. We also recognize that life doesn't always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential.

Diversity & Inclusion

We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment. Our employee-led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable.

Wellbeing

We offer a wide range of support, from Wellness champions to free health checks, healthy eating workshops, and regular seminars, alongside access to a wide range of external support. We offer two paid days for charity work and an ever-growing social calendar.


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