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Operations Coordinator
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We are seeking a highly organized and detail-oriented Operations Administrator to support the day-to-day site operations at Great Bear. As a key member of our team, you will be responsible for ensuring the smooth running of our site, facilities, and compliance activities.
Key Responsibilities- Health and Safety: Monitor the H&S Accident portal, report and action any accidents, incidents, and near misses.
- Site Administration: Collate monthly site H&S check information, issue and monitor actions, and take accurate notes for the Monthly H&S meeting.
- Contractor Management: Book contractors for remedial works, communicate with site teams, and issue Permits to Work when required.
- Diary Management: Manage the diary for monthly contractor service/inspections, request quotes for site repairs, and schedule BRC internal audits.
- Post and Meeting Management: Manage site inbound and outbound post, meeting rooms, and catering requirements.
- Ad-Hoc Purchasing: Make site ad-hoc purchasing decisions for all departments in a cost-effective manner.
- Site Services: Manage site lockers, coffee fob allocation, and organize hotels and transport arrangements.
- Support Services: Provide support with banking and other duties as required by the Management team.
- Experience: Proven experience working in an administrative team in a logistics/warehouse environment.
- Communication: Ability to communicate positively and clearly with colleagues and external stakeholders.
- Teamwork: Demonstrate loyalty and commitment to the organization and team members.
- Professionalism: Be professional, approachable, and helpful to ensure smooth site operations.
- Knowledge: Knowledge of company procedures and actively demonstrate compliance.
- Organizational Skills: Ability to plan, organize, and prioritize work to deadlines.
- Attention to Detail: Exceptional attention to detail and ability to develop and drive best practice in all aspects of performance.
- Technical Skills: Strong Microsoft Office skills.
- Annual Leave: Competitive holiday entitlement.
- Pension Scheme: A great contribution of 4% employee and 4% employer.
- Life Assurance: x2 your annual salary.
- Wellness: Access to a confidential telephone counselling and legal information service.
- Eye Care Vouchers: Substantial savings on eye tests and prescription glasses.
- Reward and Recognition: Employee of the Month and Year, special recognition, and long service awards.
- Everyday Discounts: Access to over 50 retailer discounts for everyday savings.
