Administrative Assistant

7 days ago


Belfast, United Kingdom Crossroads Care NI Full time
About the Role

Crossroads Care NI is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our administration office.

Key Responsibilities:

  • Provide administrative support to the Scheme Managers, including recording financial information, invoicing, and payroll transactions.
  • Ensure the timely processing of payroll and invoices in conjunction with the Administration and Finance departments.
  • Maintain accurate and up-to-date records, including timesheets, rotas, and availability sheets.
  • Assist with the accurate recording of information, such as annual leave, sickness absence, and other periods of leave on Care Planner.
  • Provide administrative support when employees leave, including calculating annual leave.
  • Prepare and issue timesheets, payslips, and memos in a timely manner.
  • Organize paperwork and maintain a timely and efficient filing and archiving system.
  • Input data on Crossroads systems for new clients/packages of care, including risk assessments and client details, in the absence of colleagues.
  • Support the administration team with reception duties, including answering the telephone, front door, recording, distributing, and daily post run, e-mails, and photocopying.
  • Take notes at meetings and type up minutes when required.
  • Ensure Crossroads Computer systems are kept up to date and data is inputted accurately and within a timely manner.
  • Update contact details on computer systems.
  • Distribute and maintain a record of issued items, including PPE and any other Crossroads property, in the absence of colleagues.
  • Support the Fundraising activity of the organization and participate in fundraising events.

Requirements:

  • Right to live and work in the UK.
  • Able to prioritize tasks efficiently.
  • Proficient in the use of all Microsoft Packages, e.g., Excel.
  • Excellent verbal and written communication skills - English.
  • Full valid UK driving license.
  • Access to a vehicle and willing to obtain business insurance.


  • Belfast, United Kingdom Switch Limited Advisors Full time

    Job Title: Administration Assistant Experience Level: Entry level, no experience needed , Onsite Location: Belfast, UK **Job Description**: We are currently seeking motivated and career-driven individuals to join our team as Administration Assistants. This is an excellent opportunity for recent graduates and career starters looking to gain valuable...


  • Belfast, United Kingdom Black Fox Solutions Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at Black Fox Solutions. As an Administrative Assistant, you will provide administrative support to our service department, process quotations for customers, and provide customer support regarding the progress of jobs.Key ResponsibilitiesAdminister and maintain accurate...


  • Belfast, United Kingdom Black Fox Solutions Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at Black Fox Solutions. As an Administrative Assistant, you will provide administrative support to our service department, process quotations for customers, and provide customer support regarding the progress of jobs.Key ResponsibilitiesAdminister and maintain accurate...


  • Belfast, United Kingdom Emson Creative Group Full time

    **Administrative Assistant** **About the job**: Emson Creative Group is a small company that provides a wide range of services to our clients. We are currently looking for an administrative assistant to support our clients in their daily operations. **Responsibilities** - Assist with the preparation of client presentations, including but not limited to:...


  • Belfast, United Kingdom MPA Recruitment Full time

    **Job Role**:Administrative Assistant (scale 4) MPA are currently recruiting an administrative assistant for our public service client based in Belfast, Boucher Crescent. To provide an exemplary, customer-focused administrative service to all internal and external customers of the Service Support Business Unit. To contribute as an integral member of the...


  • Belfast, United Kingdom Black Fox Solutions Full time

    Administrative Support Role We are seeking an experienced Administrative Support professional to join our team at Black Fox Solutions. As an Administrative Support, you will provide administrative assistance to our Service Department, ensuring the smooth operation of our business. Key Responsibilities: * Provide administrative support to the Service...


  • Belfast, United Kingdom Black Fox Solutions Full time

    Administrative Support Role We are seeking an experienced Administrative Support professional to join our team at Black Fox Solutions. As an Administrative Support, you will provide administrative assistance to our Service Department, ensuring the smooth operation of our business. Key Responsibilities: * Provide administrative support to the Service...


  • Belfast, United Kingdom Prime Recruitment Services Full time

    **Port Health Support Assistant Requirend in Belfast. The hours of work are 8am-8:15pm with a generous pay rate of £ 14.44 per hour.** The primary function of the Port Health Support Assistant is to provide technical and administrative support in the administration of imported food controls and other statutory services in relation to the protection of...


  • Belfast, United Kingdom Crossroads Care NI Full time

    About the RoleCrossroads Care NI is seeking a highly organized and detail-oriented individual to join our administration team as an Administrative Assistant. This role will provide administrative support to the Scheme in line with the objectives of Crossroads Care NI.The successful candidate will be responsible for ensuring that care plans are placed in a...


  • Belfast, United Kingdom Crossroads Care NI Full time

    About the RoleCrossroads Care NI is seeking a highly organized and detail-oriented individual to join our administration team as an Administrative Assistant. This role will provide administrative support to the Scheme in line with the objectives of Crossroads Care NI.The successful candidate will be responsible for ensuring that care plans are placed in a...


  • Belfast, United Kingdom Hamilton Architects Full time

    To assist in the day to day running of the office and provide a wide variety of internal support services. Monday - Friday - 9am - 5.15pm **Responsibilities**: - Reception duties such as greeting visitors and organising hospitality - Managing post-in and post-out - Monitoring and maintenance of stationery/printing supply levels and kitchen supplies -...


  • Belfast, United Kingdom Keenan Recruitment Full time

    Keenan Recruitment is proud to partner with a leading independent specialist Fire and Security provider to recruit for a permanent Senior Administrator.Our innovative and fast-growing client delivers tailored solutions for commercial, industrial, hospitality, private, public, and residential customers, specialising in the design and integration of bespoke...


  • Belfast, United Kingdom Keenan Recruitment Full time

    Keenan Recruitment is proud to partner with a leading independent specialist Fire and Security provider to recruit for a permanent Senior Administrator.Our innovative and fast-growing client delivers tailored solutions for commercial, industrial, hospitality, private, public, and residential customers, specialising in the design and integration of bespoke...


  • Belfast, United Kingdom National Ice Centre & Motorpoint Arena Full time

    **Administration Assistant** **SSE Arena, Belfast (BT3 9QQ)** **6 month fixed-term contract, 20 hours per week.** **£22,500 (Full Time Equivalent) per annum** National Merchandise, a division of the National Ice Centre & Motorpoint Arena Nottingham, are the largest merchandise concession in the UK and Ireland, offering a wide range of services including...


  • Belfast, United Kingdom Synopsys Full time

    45755BR - Great Britain - Belfast **Job Description and Requirements** - Synopsys is looking to hire an Administrative Assistant to be responsible for the general operation of our Belfast office, UK. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, and taking proper inventory and supervising our office staff...


  • Belfast, United Kingdom Hayward Hawk Professional Services Full time

    Hayward Hawk are working with a commercial law firm in Belfast who are seeking an Admin Assistant to join their busy media team. **Responsibilities**: - Prepare and draft standard legal documents. - Organise and manage case files including reviewing files, reviewing documentation and preparing summaries of relevant content, diarising deadlines and...


  • Belfast, United Kingdom MPA Recruitment Full time

    This is a great opportunity for someone who is highly organised, detail-oriented, and has excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of an office. **Location** - Various across Belfast **Hours of Work** - Full and Part Time positions available **Salary** - £10.42 -...


  • Belfast, United Kingdom Hayward Hawk Full time

    Hayward Hawk are working in partnership with a reputable law firm who are seeking an legal administrative assistant to join their team of legal secretaries, to deliver assistance to Solicitors across the firm. Responsibilities: Organise and manage case files including reviewing files, reviewing documentation and preparing summaries of relevant content,...


  • Belfast, United Kingdom Randstad Care Full time

    Job Summary:Randstad Care is seeking a highly organized and detail-oriented Clerical Officer to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and candidates.Key Responsibilities:Provide administrative support to our clients and candidates, including data entry, document...


  • Belfast, United Kingdom Randstad Care Full time

    Job Summary:Randstad Care is seeking a highly organized and detail-oriented Clerical Officer to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and candidates.Key Responsibilities:Provide administrative support to our clients and candidates, including data entry, document...