Academic Program Manager

3 days ago

London, Greater London, United Kingdom Syneos Health Full time
About the Role

We are seeking an experienced Academic Program Coordinator to join our team in New York City. The successful candidate will be responsible for developing and managing pharmaceutical meetings, ensuring seamless execution and on-site management.

Key Responsibilities:
  • Lead program development, organization, execution, and on-site management, including preparing and managing program timelines and determining effective meeting locations.
  • Facilitate program planning calls with clients and internal project teams.
  • Provide clients with budget updates and analysis as needed.
  • Create meeting specifications and work directly with hotels to ensure accurate food & beverage, meeting room setup, and guest room arrangements.
  • Oversee registration, housing, air and ground transportation arrangements, secure sponsor approvals for change in scope and budget exceptions.
  • Promote a positive, cohesive team approach during the planning process and onsite execution, working directly with hotel, vendors, sponsors, clinical teams, and attendees.
Meeting Support:
  • Work closely with Program Specialists to create meeting timelines, meeting-specific requirements, and ad-hoc requirements.
  • Oversee meeting requirements such as graphics, audio-visual, food & beverage, room layouts/diagrams, travel expense guidelines.
  • Manage registration, housing, air and/or ground transportation arrangements, and final reporting.
  • Attendee Tracker Uploads (Scrub/Additions/Changes/Declines).
  • Communications (Save the Dates, Invitations, Travel Confirmations, Reminders).
  • Manage Shared Mailbox (Registrations, Travel Itineraries, Registration Status).
  • Manage Meeting Recruitment via Email, Phone Call Follow-Ups.
  • Save all project-related documents on shared drive/program folder following meeting execution.
  • Knowledge of global regulatory guidelines established in the pharmaceutical industry.
Requirements:
  • Bachelor's Degree.
  • Proficient in Microsoft Office applications, with a heavy emphasis in Excel.
  • Able to travel up to 50%, including weekends.
  • Previous meetings or pharmaceutical experience is preferred.
Estimated Salary: $65,000 - $85,000 per yearAt Syneos Health, we value diversity, inclusivity, and authenticity in our workplace. We encourage you to join our Talent Network to explore additional career opportunities.

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