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Office Manager UK/IRL

1 month ago

Gerrards Cross, Buckinghamshire, United Kingdom Argenx Full time

About the Role

Argenx is seeking an experienced Office Manager to join our UK team in Gerrards Cross. As the primary point of contact for events, legal, HR support, and material review processes, you will play a critical role in maintaining the operational efficiency of our UK office.

Key Responsibilities

  • Coordinate daily calendars of the Leadership team and liaise with executives/senior management, including scheduling meetings and handling logistics.
  • Book all necessary executive travel and put together travel itineraries; reconcile and process expenses promptly, in line with the company's travel policy.
  • Supervise office mailings and oversee package delivery/shipping.
  • Assist with the argenx local website creation and management.
  • Main point of contact for Regus / Spaces & IT.
  • Work closely with other Management assistants within argenx.

Events

  • Manage logistic planning and organization for Medical Affairs (Scientific meetings) and Commercial (congresses) directly or in collaboration with external partners, including HCPs, guest speakers (contracts, bookings, invoices, reporting, etc.).
  • Plan and manage internal team meetings, off-site events, and local corporate activities.
  • Manage business-related meeting arrangements internally and externally.
  • Support development and production of congress material.
  • Coordinate with Regional Event manager on Regional events (local participants, registration, etc.).
  • Manage legal and compliance declarations (transparency, submissions, etc.).
  • Coordinate submitting all necessary documentation linked to transparency, making sure we fulfill the regulatory requirements.

Legal Admin & Accounting Administration

  • Manage vendor & PR/PO creation and distribution.
  • Manage all incoming invoices in collaboration with AP.
  • Main point of contact for finance support in the UK.
  • Manage contract and price negotiations with vendors & service providers.
  • Coordinate contracting process for all departments in collaboration with Legal (contract requests, follow-up, signatures, filing, etc.).

HR Support

  • Coordinate with HR for material order and delivery for new hires.
  • Plan and manage the onboarding process for new hires, including new accesses, updating distribution lists.
  • Manage all local mandatory requirements.

Material Review Process

  • Coordinate, manage all material distribution for review, QC material, follow-up on material status, track approvals.
  • Maintain reviewers database, grant new accesses, remove accesses, adapt reviewers if needed, train new reviewers, agency, or project owner on system.
  • Manage Material Review Committee meetings, plan, lead, and update/feedback material status to Project owners.

Requirements

  • Minimum 5 years proven experience as an administrative assistant in a fast-paced, emerging organization.
  • In-depth experience in operating roles.

What We Offer

  • Competitive salary with extensive benefits.
  • Chance to grow and be part of a team driven by purpose, creativity, innovation, and science.