Proposal Development Expert

1 day ago

London, Greater London, United Kingdom Your Medical Services (YMS) Full time
Key Responsibilities:
  • Bid and Tender Strategy Development:
    • Lead the end-to-end bid management process, emphasizing improved win rates and meeting YMS's strategic objectives.
    • Create and implement a structured, repeatable process for reviewing all bids, scoring performance, and identifying improvement areas.
    • Develop a bid library and maintain up-to-date, high-quality bid templates, responses, and FAQs for quick reference.
  • Proposal and Document Preparation:
    • Set up tailored templates for proposals, non-tender bids, and EOI submissions to improve speed and consistency.
    • Work with the team to gather input on each project's specific strengths, ensuring that all responses are tailored to client needs and highlight YMS's unique value.
    • Conduct regular updates to bid templates to keep them relevant and aligned with industry standards.
  • Proactive Tender Management and Tracking:
    • Oversee a proactive tracking system for all tender opportunities, expressions of interest, and submissions.
    • Maintain front-foot engagement with each tender by following up with procurement officers, seeking feedback, and ensuring every opportunity is maximized.
    • Handle appeals and raise queries on awards where YMS isn't successful, advocating for fairness and identifying areas for improvement.
  • Compliance and Procurement Support:
    • Ensure all bid submissions align with relevant procurement legislation to reduce risk and open opportunities for direct award.
    • Draft framework contract templates with specific terms to protect YMS's interests and clarify expectations with clients.
    • Collaborate with legal advisors if needed to ensure all contracts and templates provide a strong position for YMS.
  • Contract Renewal and Relationship Management:
    • Take ownership of the renewal process for existing contracts, conducting periodic reviews and renegotiating terms as needed.
    • Liaise with clients to understand evolving needs and expectations, aiming to secure favorable renewal terms or make informed decisions about contract continuations.
  • Marketing, Communications, and Content Creation:
    • Write engaging copy for newsletters, case studies, and other client-facing materials, strengthening YMS's presence and reputation.
    • Develop and maintain a content calendar for proactive communication with key client points of contact, ensuring ongoing visibility of YMS's strengths and successes.
    • Collaborate with the marketing team to enhance the positioning of YMS's services in the market and develop new service offerings.
  • Strategic Initiatives and Continuous Improvement:
    • Lead marketing strategy reviews and contribute to the development of new services based on market analysis and client feedback.
    • Establish and refine Standard Operating Procedures (SOPs) for tendering, contract renewal, and other related processes.
    • Participate in service reviews to collect insights that will inform bid strategies and enhance client satisfaction.
    Requirements:
    • Bid Management Experience: Proven track record in managing bids and tenders, with demonstrated success in increasing win rates.
    • Procurement Knowledge: In-depth understanding of procurement legislation, especially related to direct awards and compliance with relevant laws.
    • Project Management: Strong organizational skills, able to manage multiple bid processes, track deadlines, and coordinate across departments.
    • Strong Writing Skills: Ability to craft compelling, persuasive responses that clearly communicate YMS's value proposition.
    • Client-Centric Mindset: Ability to empathize with clients' needs and expectations, developing solutions that align YMS's offerings with those needs.
    • Analytical Skills: Skilled in reviewing and scoring bids, with an eye for identifying areas for improvement.
    • Relationship Building: Skilled in maintaining positive relationships with clients, procurement officers, and internal stakeholders.
    • Marketing and Content Creation: Familiarity with marketing principles and the ability to develop client-facing content, newsletters, and case studies.
    Performance Indicators:
    • Bid Success Rate: Track the percentage of successful bids and improve YMS's overall win rate.
    • Bid Process Efficiency: Measure turnaround time for tender documentation preparation and submission.
    • Template & Library Utilization: Usage frequency and effectiveness of templates in expediting proposal processes.
    • Client Feedback & Retention: Positive feedback from clients and an increase in contract renewals without compromise to YMS's interests.
    • Content Engagement: Measure engagement levels of newsletters, case studies, and other client-facing content.

Estimated salary: $80,000 - $110,000 per annum.

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