Senior Document Control Specialist

1 month ago


London, Greater London, United Kingdom Kenna Recruitment Ltd Full time
Job Details

Kenna Recruitment Ltd is seeking a highly skilled Document Control Specialist to join their team in Central London. This exciting opportunity will involve managing the flow and organization of documentation across multiple construction projects.

As a critical member of the team, you will be responsible for ensuring that all project-related documents are filed, distributed, and controlled in an efficient and timely manner while maintaining high standards of accuracy and compliance.

  • Audit quality check of all submittals
  • Re-assign and publish all submittals
  • Manage Asite protocols, lists, and libraries
  • Train and support all Asite users
  • Arrange access for contractors and external users
  • Assist Technical & Commercial departments with collation of tender packages
  • Keep effective and efficient archiving of all electronic and hard copy documentation
  • Maintain document registers and ensure these are up-to-date
  • Ensure document flow is carried out by all departments in a timely manner
  • Be efficient in the use of noted electronic document control systems, including SharePoint
  • Organise and file hard copies of drawings and documents received
  • Issue documents on Variation Orders to the construction department for programme advice and to the commercial department for costing, once authorized, issue to the construction department to enable Site Instructions to be raised and sent
  • Assist and liaise with the Site Secretary on the Site Instruction process
  • Manage and issue customer change forms
  • Arrange occasional document collection or delivery to third-party offices and sites
  • Assist in the preparation of O&M & H&S Filing System, including Contractors documentation and handover certification and commissioning trackers
  • Asite experience
  • Site-based construction experience minimum 4 years

What we offer:

  • Salary between £40,000 - £48,000 (Depending on experience)
  • Private healthcare
  • Annual bonus
  • Generous non-contributory life Assurance
  • Committed Learning & Development
  • Annual leave starting from 25 plus bank holidays


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