Document Control Specialist

4 weeks ago


London, Greater London, United Kingdom Ramboll Full time

Job Overview

We are seeking a skilled Document Control Specialist to join our Business Support Shared Service Team.

The successful candidate will work with the Document Control Team to provide document control support across the UK markets, using a range of industry standard tools.

Main Responsibilities

  • Run reports to check for workflows, RFI, QA rejected documents, drawing comments etc.
  • QA checking documents to ensure compliant with project protocols and numbering convention.
  • Distribution of documents on external sites in workflows and transmittals.
  • Working with the project team to ensure documents are issued to client deadlines.
  • Respond to requests for documents and make requests for documents.
  • Check that Drawing Issue sheets are updated with latest issue.
  • Update TIDPs and trackers with up-to-date information.
  • Setting up distribution's lists.
  • Project set up for document control and roll out.
  • Attend training course when the project is set up to understand the protocol and system.
  • Setting up new users on projects with correct access.
  • Liaising with team to plan and resource.
  • Build internal and external relationships effectively.
  • Work well in a fast- paced environment.
  • Ability to highlight and implement any process improvements.
  • Project closedown and archiving.
  • Act as the main point of contact for a designated project.
  • Train engineers on various software on the project so they can find information and understand how the projects are run by the client


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