Administrative Assistant

4 days ago

Reading, Reading, United Kingdom Royal Berkshire NHS Foundation Trust Full time

Job Summary

Please note that previous applicants need not reapply.

Band 3 Contract Administrative Assistant (Medical Physics & Clinical Engineering Department)

The Clinical Engineering Department at the Royal Berkshire NHS Foundation Trust is seeking a highly organized, motivated, and enthusiastic Administrative Assistant to join a team that provides a first-class service for patients every hour of every day.

You will work within the Medical Physics & Clinical Engineering Department with a dynamic and diverse team of highly experienced professionals.

We are a welcoming and supportive Department with a strong work ethic focused on quality and productivity, with patient safety at the heart of all we do.

You will support the Contracts Manager with a range of administrative responsibilities, as well as the wider Clinical Engineering Team.

If you are someone who can work unsupervised, is an effective communicator, proactive, highly organized, and pays attention to detail, with a willingness to learn and share your learning, we would love to hear from you.

Main Duties of the Job

  • Undertake general office duties, including answering queries to the Department, taking messages, and ensuring they are passed onto the appropriate member(s) of the Team, and flagging urgent matters appropriately.
  • Maintain the Departmental database (e-Quip) by inputting, cleansing, retrieving, and auditing data to ensure all data relating to service/maintenance contracts is accurate and complete.
  • Arrange meetings for the Senior Management Team.
  • Take Minutes of Meetings.
  • Assist with the production of documents and reports.
  • Support the other Administrative roles and cover holiday and other absence periods, and when the workload requires.
  • Ensure all work adheres to the Department's Quality Management System (QMS).
  • Be responsible for maintaining personal development to meet the role, the Department's needs, and those of the organization.

About Us

Reading is a wonderful place to live, work, and play, with excellent leisure and shopping facilities, and a thriving cultural scene. The Royal Berkshire Hospital has a rich history of providing healthcare to the people of Reading, West Berkshire, and South Oxfordshire, stretching back over 180 years.

The CQC recently rated the care provided by the Royal Berkshire NHS Foundation Trust as Good.

Our values: C ompassionate, A spirational, R esourceful, E xcellent, reflect the type of Trust we aspire to be, and you can join our dedicated and talented staff to make this happen.

Job Responsibilities

To provide administrative support to the Clinical Engineering Contracts Manager and to the wider Clinical Engineering Team at the Royal Berkshire NHS Foundation Trust.

The post holder will be able to work unsupervised and to communicate effectively with the multidisciplinary team and various internal and external stakeholders, promoting good working relationships.

Please refer to the attached Job Description and Person Specification for further details.

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