Revenue Assistant

4 weeks ago

London, Greater London, United Kingdom Arnold & Porter Full time

The Finance & Accounting Department of Arnold & Porter has a Revenue Assistant opening in the London office. The Revenue Assistant is a key role in performing and supporting billing and collections for London, Amsterdam, Brussels, Seoul, and Shanghai accurately and on time, working with Partners and other fee earners. This role reports to the Billing Manager.

Responsibilities include but are not limited to:

  • Billing: Running daily work in progress (WIP) reports and submitting client accruals in a timely manner.
  • Timely distribution of pre-bills to the UK and international Partners each month.
  • Editing of pre-bills once returned from the billing attorney/partner.
  • Liaising with billing attorney/partner and their ARC Support for the approval of invoices.
  • Ensuring month-end billing deadlines are met.
  • Sending invoices to clients by email.
  • Posting of invoices to the accounting system (Aderant).
  • Ensuring compliance with UK and international VAT regulations, and the firm's internal policies and procedures at all times.
  • Complying with SRA regulations at all times.
  • Maintaining the billing files, including electronic filing of copies of all pre-bills and invoices.
  • Preparing and sending Pro-Bono billing reports and pre-bills to the relevant partners.
  • Processing disbursement-only invoices for Pro-Bono clients.

E-Billing:

  • Preparing the international offices e-bills in LEDES or other formats.
  • Submitting the international offices e-bills on various client e-billing websites, databases, and tools.
  • Checking for approval/posting dates on e-billing websites and posting of bills in Aderant.
  • Liaising with the Billing Manager and e-bill team on a regular basis to highlight any e-billing issues.

Collections / Accounts Receivable:

  • Handling the collections work for the international office clients.
  • Updating ARCS with collection comments and status.
  • Attending and preparing reports for the monthly WIP and Debt management meetings with the revenue controller and billing manager in regards to outstanding AR, any write-off requests, and WIP.
  • Copying and/or scanning bills for partners and clients.

Anti-Money Laundering (AML) and Knowing Your Client (KYC):

  • Verifying AML and KYC documentation and tools.
  • Handling AML and KYC queries from partners, attorneys, and staff.

Accounts Payable duties:

  • Supporting the AP and expense function using Chrome River for Brussels and providing backup for processing vendor invoices, payment processing, expense approval, etc. for the other offices.
  • Uploading of taxi, courier, and catering invoices.

ESSENTIAL SKILLS, KNOWLEDGE & EXPERIENCE:

  • Proficiency in Windows operating systems and Microsoft Office Suite and/or related software including editing and creating pdf documents.
  • Related experience performing complex accounting analysis utilizing advanced Excel and reporting skills.
  • Ability to handle confidential information and maintain a high level of confidentiality.
  • Ability to assess pertinent information and anticipate needs and outcomes.
  • Have good attention to detail and prioritize and manage time effectively.
  • Work well in a team as well as being proactive and self-sufficient.
  • Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
  • Strong initiative to proactively increase value to the position.
  • Solution and client-focused.
  • Possess reliability, dependability, and motivation.
  • Excellent organization and communications skills, both oral and written.
  • Ability to work well under pressure to meet deadlines.
  • Ability to deal tactfully and professionally with colleagues.
  • Flexibility to work outside hours where required.

The firm offers an excellent range of benefits, training, and development in order for you to succeed in your role.

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