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Administrative Assistant
2 months ago
About the Role
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Cambridge University Hospitals NHS Foundation Trust. As a key member of our administrative team, you will provide high-quality administrative support to our senior team, ensuring the smooth operation of our department.
Key Responsibilities
- Manage the complex diary of the Deputy Operations Manager and Senior Clinical Team, coordinating meetings, taking minutes, and ensuring they are fully prepared for meetings.
- Act as a central point for communications for the senior team, handling all levels of stakeholder interactions.
- Work effectively and efficiently, identifying better ways of working and sharing ideas to improve service delivery and transformation.
- Undertake duties including post collection and distribution, photocopying, faxing documents, printing reports, and receiving deliveries.
- Work flexibly and provide cover for colleagues within the Division as required.
About Us
Cambridge University Hospitals NHS Foundation Trust is a leading healthcare provider, recognized for its outstanding care and commitment to excellence. We value diversity and inclusivity, and we welcome applications from individuals who share our values.
What We Offer
- Development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse, and day nurseries.
- Reduced cost Stagecoach bus travel to and from Cambridge University Hospital site.
- Free Park and Ride bus journeys between Babraham Road and Trumpington sites.
- Subsidized parking on site for eligible staff.
- Hot food available 24/7 at a reduced cost for colleagues.
- Staff pod break spaces with free tea and coffee, a break space, and private outside area.
Person Specification
- Essential qualifications: Educated to A level or NVQ level 3 Customer Services / Business Admin / ITQ or equivalent experience.
- Essential experience: Experience of working in a busy office environment or reception service, secretarial and administrative experience, minute taking, and IT packages including Microsoft Word.
- Desirable qualifications: Previous experience of working in NHS, experience of dealing with difficult and challenging situations.
- Desirable skills: Knowledge of the Trust, including awareness of priorities, knowledge of NHS terms and conditions, and knowledge of Trust's HR policies and procedures.
