Therapy Administrative Coordinator
2 months ago
We are seeking an experienced Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. The successful candidate will be responsible for supervising and leading the Therapy Administration Team, ensuring a comprehensive, high-quality, and efficient service is provided at all times.
Main ResponsibilitiesCommunication:
- To provide and receive complex, sensitive, and contentious information and to communicate with staff at all levels, including various multidisciplinary teams, heads of service, clinicians, patients, carers, and outside agencies.
- To represent the department at regular Trust and departmental meetings, presenting, exchanging, and gathering information/acting as spokesperson and feeding back information to staff.
- To deal with incidents and informal complaints from patients, investigating, commenting on, and reporting findings and recommendations via the Trust Datix system.
Staff Supervision:
- To ensure on a day-to-day basis, the effective supervision of all administrative staff within the department, including the movement of staff across working areas to meet service needs.
- To organize and manage work allocation rotas to provide continuity of cover, ensuring that standards are maintained at all times.
- To manage and record sickness absence and annual leave and take appropriate action by liaising with the Care Unit Co-ordinator, complying with department guidelines/in accordance with Trust Policy.
Administrative:
- In conjunction with the Care Unit Co-ordinator, to be an administration representative for Patient Experience, ensuring information is produced and displayed across Suite 5, utilizing the Friends and Family information.
- To support the Care Unit Co-ordinator in producing, developing, implementing, and maintaining standard operating procedures and policies for own role and also to utilize within the Suite 5 therapy team, utilizing the Q-Pulse system to ensure all staff have read and acknowledged these.
- To support the Care Unit Co-ordinator and Therapy and Dietetics Service Leads to co-ordinate the recruitment of all staff for Suite 5, having responsibility to ensure that candidates have the correct checks, registration documents are verified via the HCPC, an induction is put in place, and personnel files created.
General Responsibilities:
- To co-ordinate administrative support to the Trust's Nutrition & Hydration Committee meeting, plus other department meetings. This will include the preparation and distribution of agendas, taking and distributing minutes, and other documents for meetings, arranging venues, refreshments, etc.
- To be responsible for updating the Health Roster Team in relation to recruitment, amendments, termination forms, and annual leave.
- To plan and organize own work schedule with the use of appropriate planning aids, demonstrating good time management, and ensure anticipated difficulties in meeting deadlines are promptly reported.
Requirements:
- GCSE English A-C (9-4)
- Computer literate to ECDL standard or equivalent (including Microsoft Office Applications)
- NVQ in Business administration or equivalent
- RSA III Typing or equivalent
Desirable:
- GCSE Maths (A-C (9-4)
- Customer Service qualification/training
- First Line Management qualification (or equivalent)
Trust Values:
- Demonstrate Trust CARE Values
Experience:
- Working with multidisciplinary teams and senior managers.
- Experience of supervising staff
- Experience working with the general public
- Formal minutes taking and servicing meetings
Skills & Knowledge:
- Understanding the importance of confidentiality
- Ability to work under pressure and prioritize diverse & heavy workload
- Excellent time management skills
- Awareness of IG requirements
- Excellent written & verbal communicator at all levels
- Ability to manage conflict
- Ability to interpret data
Personal Attributes:
- Team worker
- Excellent interpersonal skills
- Flexible thinker
- Proactive
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Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryJoin Chesterfield Royal Hospital NHS Foundation Trust as a Therapy Administrative Coordinator, where you will play a vital role in supporting the Therapy Department. As a key member of the team, you will be responsible for providing administrative support to the Therapy Team, ensuring the smooth operation of the department.Main...
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Therapy Administrative Coordinator
3 weeks ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryJoin Chesterfield Royal Hospital NHS Foundation Trust as a Therapy Administrative Coordinator, where you will play a vital role in supporting the Therapy Department. As a key member of the team, you will be responsible for providing administrative support to the Therapy Team, ensuring the smooth operation of the department.Main...
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Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless operations and exceptional patient care.Main...
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1 month ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless operations and exceptional patient care.Main...
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1 month ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless operations and excellent patient care.Main...
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1 month ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless operations and excellent patient care.Main...
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1 month ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and experienced Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our Therapy Departments, ensuring the smooth operation of our services.Main ResponsibilitiesSupervise and lead...
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1 month ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless communication and efficient administrative processes.Main...
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Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless operations and delivering high-quality patient care.Main...
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Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless operations and delivering high-quality patient care.Main...
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Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless operations and delivering high-quality patient care.Main...
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Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless operations and delivering high-quality patient care.Main...
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Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly skilled and experienced Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will be responsible for providing exceptional support to our Therapy Departments, ensuring the smooth operation of our services and delivering a...
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4 weeks ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our Therapy Departments, ensuring seamless operations and delivering high-quality patient care.Main...
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Therapy Administrative Coordinator
4 weeks ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly organized and detail-oriented Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will provide exceptional support to our therapy departments, ensuring seamless operations and delivering high-quality patient care.Main...
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Therapy Administrative Coordinator
2 months ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly skilled and experienced Therapy Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. As a key member of our administrative team, you will be responsible for providing exceptional support to our Therapy Departments, ensuring the smooth operation of our services and delivering a...
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Therapy Administrative Coordinator
2 months ago
Chesterfield, Derbyshire, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at Chesterfield Royal Hospital NHS Foundation Trust. The successful candidate will be responsible for supervising and leading the Therapy Administration Team, ensuring a comprehensive, high-quality, and efficient service is provided at all times.Main...
