Financial Administrator

2 days ago

Pinner, Greater London, United Kingdom Rapid Recruitment Services Ltd Full time
Job Title: Bookkeeper

Rapid Recruitment Services Ltd is seeking a highly skilled and organized Bookkeeper to join our team.

Key Responsibilities:
  • Customer Service: Serve as the first point of contact for visitors and telephone inquiries, providing exceptional customer service and ensuring a positive experience for all.
  • Office Administration: Manage day-to-day office administration, maintaining all financial documentation and ensuring accurate and timely record-keeping.
  • Accounting Processes: Oversee all accounting processes related to the care homes, including residents and suppliers, ensuring compliance with financial regulations and policies.
  • Financial Systems: Operate the Sage accounting system for various financial tasks, including preparing monthly pay journals and posting them on Sage.
Main Duties:
  • Communication: Handle incoming calls and manage the telephone system effectively, ensuring clear and concise communication with all stakeholders.
  • Documentation: Maintain organized documentation, including archiving, and ensure all financial records are accurate and up-to-date.
  • Reporting: Produce reports, correspondence, and statistical returns as required, providing timely and accurate information to management.
  • Financial Updates: Ensure Directors and Manager are updated on any financial concerns, providing regular financial updates and analysis.
Payroll Responsibilities:
  • Payroll Processing: Prepare monthly pay journals and post them on Sage, ensuring accurate and timely payroll processing.
Accounts Responsibilities:
  • Account Management: Manage and maintain all computerized (Sage) and manual accounts, ensuring accurate and up-to-date financial records.
  • Petty Cash: Oversee petty cash, including monthly reconciliation, and ensure all financial transactions are accurately recorded.
  • Financial Tracking: Keep track of payments, receivables, and revenues, ensuring accurate and timely financial tracking.
  • Spreadsheets: Prepare spreadsheets to calculate or recalculate fees for residents, ensuring accurate and timely financial analysis.
  • Invoicing: Produce monthly sales invoices for residents, ensuring accurate and timely invoicing.
  • Ledgers: Maintain sales and purchase ledgers and ensure invoicing and payments align with the monthly schedule.
  • BACS Schedules: Prepare BACS schedules for payment authorization on Barclays, ensuring accurate and timely payment processing.
  • Debtors: Monitor debtors and inform the Manager as necessary, ensuring timely and accurate financial tracking.
  • Sage Entries: Review Sage entries and make corrections when needed, ensuring accurate and up-to-date financial records.
  • Bank Reconciliations: Perform monthly bank reconciliations, ensuring accurate and timely financial tracking.
  • FNC & WCC Payment Schedules: Produce monthly FNC & WCC payment schedules, ensuring accurate and timely financial analysis.
  • Transaction Verification: Verify transactions and ensure the accuracy of business accounts, ensuring timely and accurate financial tracking.
  • Query Resolution: Resolve queries related to accounts, ensuring timely and accurate financial analysis.
  • Year-End Accounts: Prepare year-end accounts to trial balance, ensuring accurate and timely financial reporting.
  • VAT Returns: Prepare VAT returns, ensuring accurate and timely financial reporting.
  • Software Proficiency: Confidently use Excel, Office, Outlook, and other relevant software to manage the role, ensuring efficient and effective financial management.

The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to manage multiple financial tasks with confidence and efficiency.

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