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School Office Manager

2 months ago

Pinner, Greater London, United Kingdom Directions Recruitment Specialists Full time
School Office Manager

We are seeking a highly organized and proactive School Office Manager to join our dynamic team at Directions Recruitment Specialists. As a key member of our administrative team, you will be responsible for ensuring the smooth day-to-day operations of our school office.

Key Responsibilities:
  • Administrative Excellence: Manage the school's MIS, coordinate communications, and ensure seamless daily operations.
  • Leadership & Team Management: Oversee front office operations and manage administrative staff.
  • HR Expertise: Maintain staff records, oversee recruitment processes, and ensure compliance with safeguarding protocols.
  • Finance Support: Assist with invoice management and financial procedures.
Administrative Function:
  • Proactively manage the school's primary email inbox.
  • Lead the management of staff and pupil information using the school's MIS (Arbor).
  • Produce statistical information/data from the MIS as required, including for student attendance.
  • Liaise with parents for planned student absences and updating the MIS, and recording adhoc absences on a daily basis.
  • Liaise with the admissions officer to enrol new students and offroll student leavers, and advise the school business manager accordingly.
  • Work with the relevant coordinator to register new volunteers and work experience students who meet appropriate safeguarding standards.
  • Identify, update and create effective administrative processes as required.
  • Send correspondence to parents using the MIS at staff request.
  • Support key stakeholders including the Senior Leadership Team, Governors and PTC with adhoc administrative requests.
Front Office Function:
  • Support the finance assistant/receptionist with answering telephone, responding to face to face enquiries, liaising with staff, outside agencies and other visitors.
  • Supporting the transition of late arriving students from reception to classroom where necessary.
  • Ensuring school security arrangements are always complied with.
  • Liaise with parents regarding specific matters as required.
  • Act as the lead Fire Marshall - liaising with the headteacher and School Business Manager on fire safety protocols and evacuations.
  • Co-ordinating arrangements for key stakeholder visits to the school by liaising with relevant staff, governors and trustees.
  • Monitor the stock levels and ordering of admin supplies.