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Financial Administrator

2 months ago

Pinner, Greater London, United Kingdom Rapid Recruitment Services Ltd Full time
Job Title: Bookkeeper

Rapid Recruitment Services Ltd is seeking a highly skilled Bookkeeper to join our team. As a Bookkeeper, you will be responsible for managing the financial aspects of our care homes, including residents and suppliers.

Key Responsibilities:
  • Financial Administration: Manage day-to-day office administration and maintain all financial documentation.
  • Accounting Processes: Oversee all accounting processes related to the care homes, including residents and suppliers.
  • Financial Reporting: Produce reports, correspondence, and statistical returns as required.
  • Payroll Management: Prepare monthly pay journals and post them on Sage.
Main Duties:
  • Telephone Management: Handle incoming calls and manage the telephone system effectively.
  • Documentation Management: Maintain organized documentation, including archiving.
  • Financial Analysis: Ensure Directors and Manager are updated on any financial concerns.
Accounts Responsibilities:
  • Accounts Management: Manage and maintain all computerized (Sage) and manual accounts.
  • Petty Cash Management: Oversee petty cash, including monthly reconciliation.
  • Financial Tracking: Keep track of payments, receivables, and revenues.
  • Financial Reporting: Prepare spreadsheets to calculate or recalculate fees for residents.
  • Invoice Management: Produce monthly sales invoices for residents.
  • Financial Ledger Management: Maintain sales and purchase ledgers and ensure invoicing and payments align with the monthly schedule.
  • BACS Management: Prepare BACS schedules for payment authorization on Barclays.
  • Debtors Management: Monitor debtors and inform the Manager as necessary.
  • Financial Reconciliation: Review Sage entries and make corrections when needed.
  • Bank Reconciliation: Perform monthly bank reconciliations.
  • Financial Scheduling: Produce monthly FNC & WCC payment schedules.
  • Financial Verification: Verify transactions and ensure the accuracy of business accounts.
  • Query Resolution: Resolve queries related to accounts.
  • Year-End Accounts: Prepare year-end accounts to trial balance.
  • VAT Returns: Prepare VAT returns.
  • Software Proficiency: Confidently use Excel, Office, Outlook, and other relevant software to manage the role.

The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to manage multiple financial tasks with confidence and efficiency.