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Fleet Operations Coordinator

2 months ago

Birmingham, Birmingham, United Kingdom Systems adi Group Ltd Full time

About the Role

We are seeking a detail-oriented and proactive Fleet Coordinator to oversee the maintenance and operation of our company's fleet of vehicles. The role involves driving company vehicles, including vans, locally.

  • Support project managers by ensuring client purchase order numbers are applied to invoices and resolving any invoice rejections and customer queries.
  • Input and maintain data records within spreadsheets and systems, saving documents correctly, and responding to client queries.
  • Keep records and documents for vehicle service, maintenance, MOT, Tax, and V5.
  • Process driving for work applications and conduct employee driving license checks according to company policy.
  • Coordinate and oversee the scheduled service and maintenance of company vehicles.
  • Collect and analyze information including mileage and fuel costs, service schedules, and maintenance histories, car availability, and vehicle locations.

About You

We are looking for someone with:

  • Proven administration and coordination experience
  • A full UK driving license is required
  • Ideal candidate will have experience within Fleet Administration
  • Previous experience in managing client orders and processing invoices
  • Strong PC skills, particularly in MS Office, including Excel and Word

The Benefits

  • The adi Pit Stop – savings and discounts portal with Reward Gateway
  • Healthcare cash plan with BHSF
  • 24/7 GP helpline including private electronic prescription service
  • Enhanced Employee assistance programme
  • Cycle to work scheme
  • Employee referral bonus of £500 for every successful new employee
  • Generous holiday allowance
  • Celebration days
  • Company-wide Christmas party for employees and partners
  • Annual employee awards
  • Long service awards
  • Free workwear

The Company

Find out more about adi -

Other organisations may call this role a Fleet Administrator or Fleet Scheduler.