Operations Coordinator

4 weeks ago

Birmingham, Birmingham, United Kingdom Get Staffed Online Recruitment Full time

Operations Coordinator

We are seeking an organized and proactive Operations Coordinator to join our Planning team. As an Operations Coordinator, you will provide dedicated administrative support to the Planning team, ensuring your duties are executed efficiently.

Key responsibilities include the preparation and submission of weekly audit forms, assisting with project-based bookings, and supporting with the allocation of jobs.

Your attention to detail and accuracy will be essential in enabling the team to meet deadlines and deliver projects successfully.

About Our Company

Our company's goal is to make vehicle movement easy. We are on our way to creating the leading end-to-end movement solution in the UK for our customers, delivered by our network of drivers and transport agents across the UK.

We have acquired over 80 clients, many of whom can claim to be amongst the largest players in the UK automotive industry. We are already one of the largest competitors in our space but have ambitions to grow much further and we are crazy about sustainability. To date, we have saved fleets over 3,000,000 tonnes of CO2.

We are seeing our hard work paying off as we have won 7 awards, including Best Fleet Software three years in a row, a highly commended well-being award, two innovation awards, and one outstanding product of the year award.

What You'll Be Doing:

  • Verifying driver's expenses such as fuel, tolls, travel etc. by reviewing the evidence submitted against the details of the job.
  • Ensuring bookings are accurately cross-referenced and allocated to the correct supplier, demonstrating exceptional attention to detail and maintaining the highest standards of accuracy throughout the process.
  • Liaising with internal and external customers and suppliers, to answer basic queries and allocations via phone, WhatsApp and email.
  • Liaising with other departments in the business to achieve positive results.
  • Supporting the Planning team to update and improve processes to help the business function efficiently as it continues to grow.
  • Utilising Microsoft Office and Airtable, as well as internal systems.
  • Additionally, undertake any other responsibilities as assigned by your Line Manager.

What Characteristics Are They Looking For?

  • Strong organisational and administrative skills.
  • Attention to detail and accuracy.
  • Ability to multitask and manage time effectively.
  • Good communication and interpersonal skills.
  • Proficiency in MS Office Suite (Word, Excel, Outlook).
  • Experience in a similar role is preferred.
  • This position requires a high level of diligence and the ability to work under pressure to meet deadlines. The candidate must be comfortable working in a fast-paced environment and be adaptable to changing priorities.

What's in it for you

Grow with us

You will be part of a growing and ambitious company. We want you to be happy and enjoy coming to work where you are surrounded by a supportive team.

In the heart of Birmingham

We are based in Birmingham city centre at Somerset House, only a 5-minute walk from Grand Central train station. In summer, you can enjoy the rooftop terrace and views of the city.

Socials and more

Social events and activities are held in the building once a month. We have quarterly company socials which in the past have been rooftop quiz nights, mini golf and a meal at Fazenda.

Fitness and wellbeing

Your wellbeing and health matters to us. In the building, there is a gym and showers that you can use before, during or after work. If you like golf, you can enjoy practising on the golf simulator too.

Time to relax

Well-deserved time off - you will get 25 days off a year plus bank holidays. You will also get an additional day with every completed year of service up to a maximum of 30 days per annum.

Join our team

If you want to be part of a forward-thinking, sustainable company and you embrace positivity, we would love to hear from you.

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