Administrative Manager in Elysium Healthcare
2 weeks ago
Overview
Elysium Healthcare is a leading provider of healthcare services, and we are seeking an experienced Administrative Manager to join our team.
About the Role
This is an exciting opportunity for a highly organized and skilled administrative professional to take on a key role within our organization. As an Administrative Manager, you will be responsible for overseeing the administration functions across our sites, ensuring that all tasks are completed efficiently and effectively.
Responsibilities
Your responsibilities will include:
- Managing and maintaining personnel files, ensuring compliance with CQC standards.
- Liaising with Operational HR and Head Office staff to ensure seamless delivery of HR practices and processes.
- Supporting the Senior Management team in administering HR issues, requests for information, and note-taking.
- Monitoring and checking staff professional registrations on a monthly basis.
- Processing monthly DBS renewals and right-to-work checks for existing staff.
- Processing changes within the payroll/HR system.
- Liaising with Central Recruitment regarding offers of employment and progression of candidates.
- Managing systems for service user monies and petty cash.
- Reconciling the site company credit card.
- Purchase Order Processing - ordering of goods and services and dealing with any queries from suppliers.
- Ensuring accurate maintenance and filing of associated documentation.
- Ordering stationery and maintaining stock at site.
- Updating the Elysium Learning Management System (MEL) as required.
- Supporting induction and refresher training programmes; liaising with the training hub to book new starters onto induction programmes and existing staff on to refresher courses.
- Contributing to the implementation of improvement measures to enhance training compliance.
- Printing nursing paperwork and ensuring the nursing team has what is required.
- Supporting the nursing team to update information in the site diary, nursing office, and communal areas.
To Be Successful in This Role
You will need to possess:
- A minimum of 2 years' experience in secretarial and/or administration in a healthcare setting.
- ECDL, RSA II, Typing/Word Processing, or equivalent qualifications.
- 4 GCSEs at grade C or above (including English and Mathematics) or equivalent.
- Experience in minute-taking and proficiency in MS Word, Excel, PowerPoint, and Outlook.
- Knowledge of working with HR and Finance systems.
- Experience handling money.
What We Offer
We offer a competitive annual salary of £27,500, equivalent to 33 days' annual leave, plus your birthday off. Additionally, you will receive free meals and on-site parking, wellbeing support and activities, career development and training opportunities, pension contribution, life assurance, enhanced maternity package, and various other benefits including retail discounts and special offers, car leasing without a credit check, and more.
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