Office Operations Coordinator
2 weeks ago
At Bytes Software Services, we're seeking a highly organized and detail-oriented Office Operations Coordinator to join our facilities department. This role will be responsible for managing office operations, including administrative tasks, diary management, and ensuring the smooth day-to-day running of our Reading office.
Key Responsibilities:
- Manage office operations, including administrative tasks and diary management
- Assist the Facilities Manager and Facilities Team with ad hoc tasks
- Admin duties for the CCO, including diary management and travel bookings
- Liaise with third-party contractors, including cleaners and security
- Stock check and order office supplies and equipment
- Receive, sort, and distribute incoming mail
- Meet and greet all visitors, ensuring they are checked and provided with relevant guidance
- Manage meeting rooms and vendor bookings
- Assist with on-site events and set-up/set-down meeting rooms each morning
- Manage goods-in and deliveries, as well as vending machine operations
- Order buffet lunches and take delivery of food supplies weekly
- Keep a log of all Reception purchases and raise purchase orders for items purchased
- Ensure Health & Safety compliance, including PAT testing
- Provide assistance to Fire Wardens and First Aiders
Requirements:
- GCSE A-C in English and Mathematics
- Experience in a similar front-of-house or office management role
- Strong communication and interpersonal skills
- Good attention to detail
- Comfortable with diary management and strong organizational skills
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