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Administrative Assistant

1 month ago

Kilmarnock, East Ayrshire, United Kingdom NHS Scotland Full time
About the Role

NHS Scotland is committed to fostering a diverse and inclusive work environment, where every employee feels valued and empowered to contribute their best. We welcome applications from individuals who share our commitment to equality and diversity.

This opportunity has arisen for a Personal Assistant to join our team at University Hospital Crosshouse. As a key member of the Health Records Management team, you will provide comprehensive administrative support, preparing correspondence, meeting notes, and other documents as required.

Key Responsibilities
  1. Provide secretarial and administrative support to the Health Records Management team, including preparing correspondence and meeting notes.
  2. Manage human resource aspects related to staff recruitment, changes to terms and conditions of service, and terminations, including data inputs to accredited business systems.
  3. Offer guidance on health records secondary storage systems within University Hospital Crosshouse.
Requirements

To be successful in this role, you will possess a HNC or relevant secretarial qualification, as well as knowledge of HR policies and procedures. Considerable management team level secretarial experience and proficiency in Microsoft Office 365 (Word, Excel, Outlook, and Teams) are also essential.

Working Arrangements

This role offers a 37-hour working week, with hours of duty from Monday to Thursday (8am-4.15pm) and Friday (8am-3.45pm). If you are interested in learning more about this opportunity, please contact Valerie Pirrie, Administration Co-ordinator, at Valerie.Pirrie@aapct.scot.nhs.uk or 01292 614532.

Application Information
  1. Apply for this post by completing the application process on JobTrain.
  2. Do not upload a CV, as this will not be used for shortlisting purposes.
  3. Posts close at midnight on the indicated date. Late applications will not be accepted.
  4. For help with completing an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/.
  5. To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/.
  6. Please note that our correspondence method is by email, so ensure you enter your email address accurately.
  7. Please check your email regularly, including junk folders, and also your JobTrain account for updates.
  8. Contact JobTrain Candidate Support Hub (https://jobseekersupport.jobtrain.co.uk/support/home) for advice and support with any system issues.
  9. We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using JobTrain.
  10. Once you have submitted your application form, you will be unable to make any amendments.
  11. Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
  12. Please note that for all vacancies where a driving licence is required, this must be a full UK/EU/EEA licence.
  13. NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk.
  14. We are unable to provide sponsorship for bank contracts.