Business Operations Coordinator
3 weeks ago
Petrofac is a leading international service provider to the energy industry, delivering high-quality solutions to its clients. With a diverse client portfolio, including many of the world's leading energy companies, Petrofac excels in designing, building, managing, and maintaining infrastructure.
We prioritize diversity, equity, and inclusion, recruiting, rewarding, and developing our people based on merit regardless of their background. Our goal is to create a better future for everyone.
The company supports flexible working requests, adopting a hybrid approach for most office-based roles. Employees are expected to be present in the office at least three days per week.
Key Responsibilities:
- Maintain timely and accurate daily input of offshore key agent/vendor labor hours into time-writing systems.
- Interrogate timesheet content to ensure accuracy in line with project-specific job carding.
- Collate weekly/monthly man-hour reports.
- Understand financial information within commercial agreements, such as invoice cycles and billing criteria.
- Work closely with Commercial Coordinators to ensure client invoicing aligns with contracts, obtaining and updating current/agreed sell rates for accurate billing.
- Obtain Commercial and Project Management approval on all invoices prior to issue.
- Ensure month-end data is available for monthly account compilation.
- Assist with requisition coding where required.
- Provide draft invoice accrual data for month-end accounting processing.
- Support Commercial Coordinators in maintaining cash flow assumptions on project/client credit control.
Essential Qualifications and Skills:
- Proficient in Microsoft Excel and Word.
- Computer literate with a good understanding of Microsoft Office.
- Previous experience in client invoicing or accounts payable/vendor compliance.
- Administration and data entry experience.
Salary Estimate: Based on industry standards and location, the estimated annual salary for this role is approximately £45,000 - £60,000.
About Petrofac: We are a global leader in the energy industry, committed to delivering innovative solutions that meet the evolving needs of our clients. Our team is dedicated to creating a better future for everyone, and we invite you to join us on this journey.
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