Administrative Assistant Part Time

4 weeks ago


Birmingham, Birmingham, United Kingdom Menzies Aviation Full time

Job Summary

Menzies Aviation is seeking an experienced Administrative Assistant Part Time to join our team. The successful candidate will be responsible for reporting daily sales and stock figures to suppliers, producing daily and periodic reports, and maintaining flight and sales volume data.

Key Responsibilities

  • Collect and report daily sales and stock figures to suppliers.
  • Produce daily and periodic reports.
  • Maintain flight and sales volume data.
  • Arrange visitor passes and communicate with suppliers and customers.
  • Meet and escort site visitors and assist with site management tasks.
  • Review daily vehicle log sheets and ensure accuracy.
  • Receive and record customer fuel requests and relay refuelling requests to operators.
  • Investigate and action customer queries.
  • Complete site purchase requests and weekly staff labour reports.
  • Update operational activity trackers and create weekly flight data.
  • Reconcile month-end losses and gains and complete ITP reports.
  • Send sales volumes and activity to suppliers and customers.
  • Complete HSSE reports and assist with monthly pay and overtime.
  • Archive sales data and update manuals.
  • Perform other duties as requested.

Safety, Security and Compliance

The successful candidate will have a responsibility and duty to take reasonable care of the health, safety and wellbeing of themselves and others in accordance with provided information, training, and workplace health and safety rules or procedures.

Requirements

  • Health and safety awareness and respect.
  • Five-year checkable employment history.
  • High standard of numeracy and literacy skills.
  • Awareness of Health, Safety, Security and the Environment.

Diversity

Menzies Aviation is a committed equal opportunity employer and encourages applications from suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity.



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