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Facilities Coordinator

2 months ago

Northampton, Northamptonshire, United Kingdom International Logistics Group Full time
About the Role

We are seeking a highly organized and detail-oriented Facilities Assistant to join our team at International Logistics Group. As a key member of our facilities team, you will play a crucial role in ensuring the smooth operation of our sites.

Key Responsibilities
  • Organize and coordinate routine maintenance and emergency call-outs with contractors, ensuring timely resolution of issues.
  • Assist with site visits, audits, and inspections to ensure compliance with regulatory requirements.
  • Collect and analyze data to produce reports and complete insurance questionnaires, providing valuable insights to inform business decisions.
  • Update and maintain compliance records for certification audits, ensuring seamless operations.
  • Act as secretary to our Green committee, producing agendas and minutes, and ensuring timely follow-up on action items.
Requirements
  • Proven administrative/secretarial experience, with strong MS Office skills, particularly Excel and Word.
  • Methodical and able to prioritize workload and tasks effectively.
  • Forward thinking, with the ability to think on your feet and respond to emergency situations.
  • Able to travel to all ILG sites, with a valid driver's license (if applicable).
  • Previous experience with an EMS (desirable) and working to a budget (desirable).
What We Offer
  • Discretionary company bonus scheme.
  • Opportunity for hybrid working, with up to 50/50 remote/office working after a successful probation period.
  • Pension, Life Assurance, Healthshield Cash Plan, and Discount Perks.
  • 22 days' holiday (plus Bank Holidays), increasing to 25 days after 2 complete holiday years, with the option to buy/sell holiday.
  • Birthday leave.
  • Free on-site parking, with electric car charging at certain locations.
  • Range of employee awards.
  • Regular social events.
  • Employee assistance program to promote mental health and wellbeing.
  • Cycle to work scheme.
  • Enhanced maternity and paternity leave.